Functions for Defining Reports (Biblioteca SAP

Functions for Defining Reports

The following table gives you an overview of the functions that you can use to define reports.

Display or change report definition	You use this function to display or change the characteristics of the selected report. You are taken to a screen where you can make all required settings, divided into the following sections: Choose key figures Choose characteristics Restrict characteristics Enter variables Output type
Form settings	This function is only available when you define form reports. If you changed the formatting in your report, this function lets you change these settings back to those made in the definition of the form. The form settings thus become active again when you execute the report.
Display <-> Change	The function Display <-> Change lets you switch back and forth between the display and change modes without leaving the screen you are currently on. When you create a report you are always in the change mode. If you have made any changes to the report, the system first you if you want to save your changes before switching to the display mode.
Execute report	With this function you can execute the desired report. The system selects the data that meets the specified criteria and displays it in a number of report lists. For more information, see Executing a Report.
Layout display	This function allows you to obtain a quick impression of the layout of the report, without having to make time-consuming data selections. For more information, see Layout display.
Report parameters	This function displays a list containing all the information about the report and its definition. This includes specifications which do not always appear on the list. For more information, see Report and Cell Parameters.
Choose hierarchy	This function is only active if hierarchies have been defined for characteristics. It lets you choose a specific hierarchy for display or switch between hierarchical display and a normal drilldown list. For more information, see Choose Hierarchy.
Sort characteristics/key figures	This function lets you sort the drilldown characteristics that will appear in the navigation block of your report list. The first characteristic here is the one whose values are displayed on the initial drilldown list. The way in which the key figures are sorted affects the order of the columns in the report. For more information, see Sort Characteristics.
Entering variables	On the Variables tab page, you can replace variables manually. You can only replace those variables which were defined with Enter when executing. Other variables are replaced automatically by the system. For more information, see Replacing Variables.
Variable on/off	You can insert a variable for the characteristic on which the cursor is positioned. When you display the possible entries, the system displays any global variables which already exist for that characteristic. You can choose one of these, or you can enter a local variable. For more information, see Variable on/off.
Delete report	This function lets you delete the report which you are currently editing.
Maintain header	This function lets you create a header for the report. This header is shown on the printout when you print the report. You can also change existing headers with this function.
Maintain comment	This function lets you maintain a comment for the report. You can also change existing comments with this function.
Report Assignment	With this function you can assign receiver reports to your report so that you can call them up later through the report/report interface. For more information, see Report assignment.
Translate	With this function, you can translate the texts which are displayed in a report into a target language of your choice. This is normally already done in Customizing. You can use the function, however, to translate newly created texts or to check the completeness of the translation.
Transport	With this function, you generate a transport request in order to transport a report from the implementation system into a productive system.
Other report	This function takes you back to the initial screen of the function for defining reports. There you can specify another report that you want to process. That report definition is then opened in the current mode (display or change mode).