Exporting Reports (Biblioteca SAP - Control presupuestario)

Exporting Reports

You can export report lists. Depending on the application and the settings in the report list, the system displays a dialog box from which you can choose the export function. If only one option is possible for the list currently displayed, the system automatically carries out that function without displaying the dialog box.

The following section is an explanation of which functions are available in which situations.

Transfer report to XXL

This function is not active for detail lists and for lists with percentage shares.

Transfer Page to XXL

This function is not active for detail lists and for lists that contain characteristic hierarchies.

Save in PC file

This function is active for both drilldown lists and detail lists.

Transfer to MS Word

This function is available when the following conditions are met:

You are working under one of the following operating systems: OS/2-Presentation Manager, DOS-Windows, 32-Bit Frontend under Windows-NT, Windows 32bit or Windows 95.
You have Microsoft Word on your presentation server.
You use Microsoft Word version 6, 7 or 8.

Copy to Report Portfolio

This function is only available in SAP-EIS.

This function is not active when you are displaying a hierarchy list where the different branches are expanded to different levels. In this case, you should either change the display so that all branches are expanded equally, or display a different hierarchy or no hierarchy (Navigate ® Hierarchy ® Expand to level...).

HTML Export

This function is under Report ® HTML Export and is only available with output type "graphical report". When you carry out HTML export, an HTML file is created for each output area of a graphical report. These files are stored together in a directory of your choice on your local hard drive. With these files, you can display the report output on any computer which has a Web browser. This means that it is not necessary to be connected to the SAP system.

Exporting options

You have three formatting options for exporting your report list: as a text file, spreadsheet file or report portfolio report in SAP-EIS.

Export as text file

Choose Save as file to save the list in rich text format or ASCII format. Choose Transfer to Word to call up Word for Windows directly or to print from Word.

Export as spreadsheet data

Choose Save as file to download all the columns of the report list or all the currently displayed columns as a spreadsheet file. If you choose Transfer report to XXL or Transfer page to XXL from the drilldown list, the system opens the Excel List Viewer and displays the report in that format. XXL format has the following advantages:

The system downloads the characteristics as well, so that you can navigate on the spreadsheet.
You can download all the data in the report. All other export functions work only for the data displayed on the screen.

Transfer to the SAP-EIS report portfolio

Choose Freeze data if you want to save the report as it is on the screen, including data. Choose Save definition if you only want to save the report definition as it is currently displayed, but do not want to see the same data again.

Nota

For all the export functions, the system exports the report list as it appears on the screen according to the settings you have made. You should therefore check the list and make the desired settings before exporting the list. This is especially important with regard to +/- signs, decimal places, and the characteristic values.