Time Sheet: Time Leveling (RCATSCMP) 

Use

When recording their working times, employees sometimes enter too few or too many hours, or forget to record any working times at all. You can use the report RCATSCMP (Time Sheet: Time Leveling) to determine any inconsistencies.

If there are employees whose time sheets are inconsistent, you can notify them automatically by mail. You can schedule the report as a background job that sends mails automatically. We particularly recommend this if you have several time sheets to check.

Features

Selection

·        If you want to select only those employees who are required to record their times in the time sheet, choose the relevant option.

·        You can check time sheets according to different selection criteria, for example:

¡        Days on which data has been entered without a time unit, unit of measure, or currency

¡        Days for which no times were recorded

¡        Number of hours, which you specify based on the selection period

¡        Employee's target hours

Depending on the selection type you choose, the dates are displayed for which too few, too many, or no times have been recorded.

·        To select time sheets in which too few, too many, or no times have been recorded for individual workdays, choose Apply selection criteria to each day. When selecting based on each day, the report reads the factory calendar if:

¡        You select time sheets in which no times have been recorded

¡        You select time sheets in which less than the number of hours you specify has been recorded.

If you do not work with target hours, the report takes only the workdays into account for the selection. You assign an employee to a factory calendar in the Time Sheet Defaults infotype (0315).

When you specify the period in the Time settings section, you determine whether the report displays days, weeks, or months.

·        To select time sheets in which too few, too many, or no times have been recorded for the period specified in the Time settings section, choose the Apply selection criteria to period option.

This enables you to check cumulated time sheets for several weeks or months. In the Time settings section, you can choose to have the system propose the settings from the data entry profile that was used to enter the working times.

·        If you work with target hours, you determine these in the Target hours section. Once again, you can choose to have the system propose the settings from the data entry profile that was used to enter the working times.

Output

·        If you want to display all time sheets for the selected period, the time sheets for which too few or too many hours have been recorded (based on your selection criteria) are highlighted in color.

·        If you choose the Send mail option, the system notifies employees whose time sheets are selected automatically by mail. The mail appears in the employee's SAP inbox. For employees to receive the mail, you must define them as users in the Communication infotype (0105), subtype System user name (0001).

·        Depending on your authorization profile, you can choose a record and switch to either the display or maintenance screen for the time sheet from the report output list. The system calls the time sheet with the data entry profile you entered for proposal in the Time settings or Target hours section.

For more information, see: Examples: Checking Time Sheets