Cancelation of Time Sheet Data 
Cancelation of Time Sheet Data
Use
A user can cancel data that has already been recorded and saved in the time sheet by deleting, or changing to zero ("0"), the cell contents (hour, unit of measurement, amount) and, if necessary, the start and end clock times and the full day indicator. If you want the system to treat the record as canceled, the following fields must be blank in the database table for the Time Sheet (
CATSDB).If a time sheet record is canceled, the following processes are triggered in the relevant tables:
The database table for the Time Sheet (CATSDB)
The original record is assigned the
processing status 50 (Changed after approval) or 60 (Canceled). Which of these statuses the system assigns depends whether or not the record must be approved. If approval is required, the system first assigns the record status 50 and then 60 once it has been approved. If no approval is required for the record, it is assigned status 60 straight away.The system creates a new record for the canceled record. The new record is linked to the original record by a reference counter. The reference counter of the new (canceled) record corresponds to the counter of the original record. Depending on your Customizing settings, the new record may also need to be released or approved.
The same principle applies to records whose cell content (number of hours, unit of measurement, amount) is changed after approval to an amount other than zero.
The interface tables of CO, HR, PM/CS, PS
In the
interface tables, the system creates an almost identical record with cancelation indicator (STOKZ) for a record in table CATSDB with the processing status 60 (Canceled). The new record has the same number of hours and document number in the interface tables as the original record and, in addition, a cancelation indicator.The system uses the document number to form the link between the original and the cancelation record. The document number is stored in the Human Resources interface tables (PTEX2000 and PTEX2010) in the AWKEY field. In the other interface tables, you can find the document number in the BELNR field.
If you cancel a record before it is transferred to the target components, the system transfers neither the original nor the cancelation record. In Human Resources, both records remain in the interface tables for Human Resources. In the other target components, the system deletes the original record and the cancelation record from the interface tables.
If you cancel a record that has already been transferred to the target components, the system also transfers the cancelation record, that is the record assigned the cancelation indicator.
The following applies for Materials Management: If a record is canceled after it has been transferred, the cancelation record cannot be transferred to Materials Management. In this case, the record must be canceled in Materials Management.
Posting canceled records in the target components
If a record is canceled before it is transferred to the target components, the system transfers neither the original nor the cancelation record to the target components.
If the record is canceled after it has been transferred, the cancelation records are posted in the target components as follows:
Controlling
The system posts the cancelation record as a negative record. If the original record contains, for example, 8 hours, the system posts the cancelation record with - 8 hours.
Human Resources
The cancelation indicator enables the system to recognize that both original records cancel each other out. The system deletes the original record from the relevant infotypes (PA2001, PA2002, and PA2010) based on this information.
Plant Maintenance/Customer Service (PM/CS) and Project System (PS)
The system creates a reversal document in the relevant target component.
Transferring canceled data to PM/CS can adversely affect system performance. For more information, see the documentation for the data transfer reports RCATSTPM or RCATSTPS.
Materials Management
A cancelation record cannot be transferred to Materials Management. For this reason, you should only make changes to records that have already been transferred in the Materials Management component.