Using and Linking to Application Functions 
Using and Linking to Application Functions
Use
SAP Business Workflow
is started when data records are released in the time sheet and terminated when all released records have been approved or rejected.Standard Task: Approval (TS40007901) - CATS: Approval
After persons entering data in the time sheet have released their data records for approval, the Time Sheet: Enter Release Information dialog box appears. They then manually enter the agent who is assigned to them, or is responsible for processing the data entered.
One of the agents may still have an unprocessed work item in his or her inbox for the person currently entering data. In this case, the person entering the data is displayed a list of the persons already assigned to approve his or her data (or assigned objects). He or she can choose a default value from the list. The record is then added to the work item already in the chosen agent’s integrated inbox.
The person who entered the data can also choose the agent manually, by entering either an object from the organizational plan, or the agent’s SAP user ID directly.
If the person who entered the data wants to notify the person approving the data of particular activities, special situations, and so on, he or she can enter a short message. By choosing Continue, the person who entered the data saves the record and starts the workflow.
If users create records that are to be approved by different agents, they must release the records separately for each agent.
Example:
A user wants to release ten records. Three are to be sent to agent XY, and seven to agent ZZ. The user should proceed as follows:
First, he or she releases the records for agent XY, saves the entries, and enters XY as the agent in the Time Sheet: Enter Release Information dialog box. Then he or she starts the transaction again and repeats the above procedure for the seven data records that are to be sent to agent ZZ.
The records appear in the chosen agent’s integrated inbox. When the agent executes the work item, SAP R/3 starts the program for approving working times that you specified in the Implementation Guide (IMG), under Cross-Application Components ® Time Sheet ® Settings for All User Interfaces ® Time Recording ® Determine Variant of Approval Report for Workflow.
The agent uses this program to approve or reject the records. If records are rejected, the agent can enter a rejection reason.
Standard task: Approval2 (TS20000459) - CATS: Approval by Time Administrator
In this standard task, the recipient is determined automatically.
In the standard task Approval2 (CATS: Approval by time administrator), the records for approval appear in the inbox of the time administrator assigned to the employee whose data is to be approved. You assign employees to a time administrator in the Organizational Assignment infotype (0001) in SAP Human Resources.
Standard task: Approval2 (TS20000459) - CATS: Approval by Superior
In this standard task, the recipient is determined automatically.
In the standard task Approval3 (CATS: Approval by superior), the records for approval appear in the inbox of the superior assigned to the employee whose data is to be approved. You assign employees to a superior in SAP HR Organizational Management.
If an employee is assigned to several superiors, the records for approval appear in the inbox of each superior. Note that in this case, the first superior to execute the work item must process all of the records contained in the work item. The other superiors are no longer able to execute the work item.