Preparation and Customizing of the Approval Workflow 
Preparation and Customizing of the Approval Workflow
Defining the Organizational Plan
Data is entered in the time sheet by an employee or administrator, and then approved by another person with the required authorization. You can choose which SAP users you want to approve the data. They may be the immediate superior of the person who entered the data, or project managers, for example.
If you use the standard task Approval (TS40007901), the person who entered the data releases it for approval, and then specifies the appropriate agent (user ID), or enters an object, which the system uses to determine the agent according to the organizational plan.
The person who entered the data can choose between the following organizational plan objects to select the agent:
Several agents can be entered for one object. In this case, the work item appears in the integrated inbox of each of these agents. If one of the agents executes the work item, it is no longer displayed in the integrated inbox of the other agents.
If you use the standard tasks Approval2 (TS20000459) or Approval3 (TS20000460), the recipient is assigned automatically; the person who entered the data must not therefore enter the agent manually. If you have not set up automatic recipient determination in your profile settings, the system proposes the time administrator or superior of the person who entered the data as the workflow recipient. The person who entered the data can confirm this proposal, or enter an alternative workflow recipient manually, as for the standard task Approval (TS40007901).
Assigning Users if You Use an Organizational Plan
To define a suitable organizational plan for the scenario, perform the IMG activity SAP Web Application Server ® Business Management ® SAP Business Workflow ® Edit Organizational Plan.
For general information on
SAP Business Workflow, see the SAP Library, under SAP Web Application Server ®
Business Management ®
SAP Business Workflow (BC-BMT-WFM).
For more information on setting up workflow, see the
Reference Documentation for SAP Business Workflow.
Assigning Users if You Do Not Use an Organizational Plan
You can still use SAP Business Workflow even if you have not yet maintained your organizational plan. In this case, the person entering data in the time sheet specifies the appropriate agent by entering the agent’s SAP user ID.
If you want to use this procedure, you must define the standard task as a general task. You can assign all SAP users that are set up in the system to a general task .
If you use this method, you can bypass SAP HR Organizational Management, which you use to select agents according to functional and organizational criteria. However, not just any SAP user can issue approvals with this procedure: you control who is responsible for issuing approvals using the authorization concept.
Application-Specific Customizing
The approval procedure is an optional part of the Time Sheet. In the settings for the data entry profile, you can determine whether data that is entered using this data entry profile must undergo an approval procedure.
The settings for data entry profiles vary according to the user interface of the Cross-Application Time Sheet you use. For more information, see the Implementation Guide (IMG). under Cross-Application Components ® Time Sheet ® Settings for All User Interfaces ® Set Up Data Entry Profiles.
Make the following settings for the data entry profiles you want to use:
In the standard system, you can use the following standard tasks: