Reloading Archive Files - Vendor Master Data (FI-AP) (SAP Library

Reloading Archive Files - Vendor Master Data (FI-AP)

Prerequisites

Before reloading vendor master data, you must ensure that the appropriate archive files are on the local drive so that the program can access them.

You can reload vendor master data, if:

Every company code specified in the company code data for the account has been created
Master data that is also stored in the archive no longer exists at company code level

Procedure

Choose Accounting ® Financial accounting ® Accounts Payable ® Periodic processing ® Archiving ® Vendors then Goto ® Reload.

The Archive Administration: Reload Archive screen appears.

Enter a variant name and choose Maintain.

The selection screen for maintaining variants appears.

You can specify the amount of master data to be reloaded under Vendors. The system reloads only those vendor master records that lie within the number range you specify.

Define your program parameters:

· FI link validation off

The system checks whether the reloaded master data refers to non-existent master data in the R/3 System. You can turn this check off if you plan to reload the referenced master data at a future date. If you want to turn this check off, set this indicator.

· Test run

If you start the reload program in test mode, the system only simulates the reload run. The system does not change data in the database or in the archive.

· Detail log

The detail log records information on each reloaded object. For more information, see Logs (FI).

Choose Back.

The system asks you whether you want to save your values. To save your data choose Yes.

The ABAP: Save Attributes of Variant screen appears, and you enter a description of your variant in the Description field.

Save the variant by choosing Save. To return to the Archive Administration: Reload Archive screen choose Back.

Enter the Archive selection, the Start date and the Spool parameters for the reloading run. For more information, see also Maintaining the Start Date and Maintaining Spool Parameters

Once you have defined your variant and have set the archive selection, start date, and spool parameters, choose Execute.

To display the status of the jobs you created choose Goto ® Job overview.

Result

The data is reloaded into the R/3 System and deleted from the archive. Note that vendor master data that has been reloaded is in its original state and is therefore indistinguishable from data that was not archived.