Entering content frameProcedure documentationCreating Archive Files - Vendor Master Data (FI-AP) Locate the document in its SAP Library structure

Procedure

  1. Choose Accounting ® Financial accounting ® Accounts Payable ® Periodic processing ® Archiving ® Vendors then Archive. The Archive Administration: Create Archive Files screen appears.
  2. Enter a variant name and choose Maintain.

    3. The selection screen for maintaining variants appears.

  3. Define your variant for the archiving session by specifying the quantity of master data to be archived using the selection criteria displayed. To learn more about the selection criteria, see Variant Settings for Archiving (FI-AP).
  4. Define your program parameters:

If you start the archiving program in test mode, archiving is only simulated. The system neither writes data to archive files nor deletes data from the database.

The detail log records information on each archived object. For more information, see Logs (FI).
  1. Enter an archive description.

A short text added to help identify the archiving session within archive administration.
  1. Choose Back.

The system asks you whether you want to save your values. To save your data choose Yes.

The ABAP: Save Variant Attributes screen appears, and you enter a description of your variant in the Description field.
  1. Save the variant by choosing Save.

To return to the Archive Administration: Create Archive Files screen choose Back.
  1. Maintain the Start date and the Spool parameters for the archiving session. For more information, see also Structure link Maintaining the Start Date and Structure link Maintaining Spool Parameters To start the archiving session choose Execute.

To display the status of the jobs you created, choose Goto ® Job overview.

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