Entering content frameFunction documentationUsing Extracts Locate the document in its SAP Library structure


To reduce runtimes, you can generate extracts when you access reports. An extract is a saved dataset containing the report data selected at the time the extract was generated.

When you display the report data in the extract, you have the same navigation and formatting functions as with a reselection of the report data.


You generate an extract when you execute a report with reference to the report selection parameters. You can generate multiple extracts if you execute the report with different selection criteria.

If you make changes in the data structure in Customizing for the Information System (especially the field selection for order selection / sales order selection or for the selection of classification characteristics), inconsistencies may arise between the current data structure and the structure in the extract. The data of the extract can then no longer be displayed.

You can delete extracts that you no longer need. To do this you must go to the extract management (display a list of the existing extracts with F4 and choose Extract Management).

If you want to check the selection criteria with which the extract was generated, use Extract Management as well. The detail screen of the extract shows the information on the selection criteria for report execution.


Note that an extract is only valid for the duration of a release. This means that after a release upgrade you usually cannot access extracts generated in a previous release. Therefore after a release upgrade you should generate new extracts with the desired selection criteria.


Generate extracts for the desired report data. Proceed as follows:

  1. On the selection screen of the report, specify the selection criteria.
  2. Choose Extracts.
  3. In the screen Processing Control Extracts choose Save and give the extract a name and a description. Then choose Execute.
  4. Start the report. The report data is selected. The selected data is saved under the specified extract name.


To display the data saved in the extract:

  1. Choose Extracts on the selection screen of the report.
  2. The screen Processing Control Extracts appears.
  3. Choose Read and enter the name of the extract.
  4. Choose Execute.
  5. Choose a display variant and choose Execute.


Leaving content frame