Archiving Customer Master Data (FI-AR, SD) (SAP Library

Object documentation Archiving Customer Master Data (FI-AR, SD)

Definition

Accounts receivable master data from component FI and customer master data from the component SD is archived, deleted and reloaded using the archiving object FI_ACCRECV.

See also:

The Archiving Object

Use

Accounts receivable or customer master data is stores in three different areas:

General area
Company-code specific (FI-specific) area
Sales + distribution-specific (SD-specific) area

In the following text customer master data is used for both the FI and SD area.

Before starting the archiving session, you can decide whether you want to archive all the above areas together or each area separately by making the appropriate settings in the variant.

To archive master data, you must set the Deletion Indicator in the master record. You can set this indicator for each area. It has the following effect:

If you set the deletion indicator in the general area, the system can archive the customer data from this area (if the relevant requirements are satisfied). However, archiving can only take place if the conditions for archiving the company code-specific and sales + distribution-specific areas are satisfied. In other words, customer data from the general area can only be archived if the data from the company code-specific and sales + distribution-specific areas can be archived.

If you set the deletion indicator in the company code-specific area, the system can archive the customer data from this area separately (if the relevant requirements are satisfied). This enables you to archive and delete only the company code data for customer accounts. To enable this data to be reloaded again later, the system also copies the general data that belongs to it into the archive, without deleting this same data from the system.

To be able to archive customer data from the company code-specific area, the account in question may not contain any transaction figures or open items.

If you set the deletion indicator in the sales + distribution-specific area, the system can archive the customer data from this area separately (if the relevant requirements are satisfied). This enables you to archive and delete only the sales and distribution data for customer accounts. To enable this data to be reloaded again later, the system also copies the general data that belongs to it into the archive, without deleting this same data from the system.

For more information on how to set the deletion indicator, see also:

Archiving and Deleting a Customer Master Record

Application Customizing (FI-AR, SD)

For information about the checks carried out by the system before archiving see:

Checks (FI-AR, SD)

Structure

Tables

You can archive data from different tables using the archiving object FI_ACCRECV. To learn how to display the table names for the individual archiving objects, see Determine Linked Tables

Function/report assignment

Function	Report
Archiving	SAPF056
Deleting	SAPF056D
Reloading	SAPF057

For more information on archiving and reloading customer master data see also:

Creating Archive Files - Customer Master Data (FI-AR, SD)

Reloading Archive Files - Customer Master Data (FI-AR, SD)

Calling Up Archiving

You can call archiving of customer master data by choosing Tools ® Administration ® Administration ® Archiving. Enter as object name FI_ACCRECV. Alternatively you can call archiving from the respective component:

SD: According to the features your system has, choose:

System	Menu path
SAP R/3	Logistics ® Sales and Distribution ® Master Data
SAP Retail	Master data

Then choose Business partners ® Customer archiving.

FI: Choose Accounts Receivable ® Periodic processing ® Archiving ® Customers.

Displaying Individual Objects Using SAP AS

To display individual objects for the archiving object FI_ACCRECV using SAP AS you require an information structure that has been created based on the standard field catalogs SAP_FI_ACCREC_1 or SAP_FI_ACCREC_2 delivered by SAP. The information structure must be activated and set up.

For more information about information structures, see also Using the Archive Information System.

You can find further information about the archive information system in the SAP Library under Cross-Application Components ® CA Application Data Archiving ® CA Cross-Application Functions ® Introduction ® Archive Information System (SAP AS).