Fund Balance Carryforward (SAP Library

Fund Balance Carryforward

Use

The balance carryforward gives a period-based overview of fund balances.

Unlike closing operations which affect open commitment documents and budget values, the funds with amount type "0360" are carried forward in the balance carryforward of actual and commitment values.

You can access the cumulated data of several fiscal years in the current fiscal year for long-term funds by using the carryforward of actual and commitment data.

The following graphic shows the difference between the fund balance carryforward and the commitments carryforward. With the latter, open commitments are carried forward to the corresponding commitment items in the new year. With the former, the balances of commitment items are accumulated and carried forward to a carryforward commitment item.

Funds Balance Carryforward and Commitments Carryforward

This graphic is explained in the accompanying text

By totaling commitment item balances to carryforward commitment items you can summarize to your required detail level (balance carryforward item). In a fund balance carryforward, the values to be transferred to the carryforward item(s) are summarized; the fund and the funds center do not change.

Enhancement of the balance carryforward

The balance carryforward as delivered in the standard, allows you to precisely assign a carryforward item category in the commitment item master record. Should this assignment be insufficient for your needs, you can enhance the features of the balance carryforward delivered by SAP by using enhancement SAPFMVTR to:

Define your own balance carryforwards

Override sender/receiver relationship (carryforward item category)

Exclude totals records from processing

Define the value types to be processed

See the SAPFMVTR program documentation for more information on the enhancement of carryforwards.

Prerequisites

Customizing

You must define one or more carryforward item categories for each FM area. A carryforward commitment item must be assigned to each carryforward item category.

For further information, see the Funds Management Government IMG under Closing Operations ® Fund Balance Carryforward Closing Operations ® Define carryforward item category.

Master data maintenance

You must be working with funds.

The Balance update indicator must be set in the fund master record.

A carryforward item category must be defined in the master record of the commitment items relevant to the fund.

Note

If you work on a payment basis, you must start program RFFMS200 before executing the balance carryforward. Program RFFMS200 converts the status of cleared invoices in Funds Management financial accounting from "Invoice" to "Payment".

Activities

The system does not execute the balance carryforward automatically. To do so, you must start program SAPFMVTR.

Choose Accounting ® Public Sector Management ® Funds Management ® Additional Functions ® Closing Operations ® Fund Balance Carryforward.

See also:

Program documentation SAPFMVTR

Program documentation RFFMS200