If you use the Travel Management component you can enter the trips in Travel Management with an FM account assignment and so integrate employee travel expenses in Funds Management.

With this, the assignment of travel expenses can take place in accordance with the assignment values for the entire trip, for documents, for destinations and according to kilometer distribution.

In Funds Management, commitments documents are generated by the trips entered in Travel Management. You display these trips in the information system (value type "52"). Updating always takes place with the net amounts.

The updating control depends on which components you use in addition to Travel Management integrated with Funds Management. The settings for Controlling and salary and payroll accounting in particular determine how the account assignments are included for Funds Management or are derived. You determine to which Funds Management responsibility areas (funds centers) the costs are to be assigned.

The integration date plays an essential role here for the HR (Human Resources) component. You define this date in the Customizing of Funds Management Government by choosing Define Start Date for HR Integration (without HR Commitments Scenario 2), if you want to integrate personnel costs (wage and salary costs) into Funds Management. From this date, you must define a funds center and if desired a fund, in the HR master records for the infotype 0001. A derivation of the FM account assignment from the CO account assignment cannot take place in this case.

Different scenarios are therefore possible, for which the prerequisites are described below.

In order to assign the trips to an account manually you must ensure that the fields Commitment item, Funds center and Fund are ready for input when creating travel data. You enter the required settings in Customizing for Travel Management, as follows:

• If you want to enter the FM account assignment in the cost apportionment for the whole trip, choose Account Assignment Objects: Expense Assignment Value for Complete Trip.
• If you want to enter the FM account assignment in the cost apportionment of a document, choose Account Assignment Objects: Expense Assignment Value for Document.
• If you want to enter the FM account assignment in the cost apportionment of the stopovers, choose Account Assignment Objects: Expense Assignment Value for Destination.
• If you want to enter the FM account assignment in the cost apportionment by kilometers, choose Account Assignment Objects: Expense Assignment Value of km Apportionment.

For each of the relevant coding blocks enter the following variable names:

If you want to derive the FM account assignment elements automatically from the CO account assignment, you must:

In order to assign the trips to an account manually you must maintain the field status as described above.

If you do not manually distribute the travel expenses for an employee completely, the travel expenses are distributed in accordance with the cross-trip cost assignment value, the so-called travel expenses assignment rule.

The travel expenses assignment takes place in accordance with the Travel management functions. However you must take the following into account:

• Advances are not taken into account in Funds Management, and the same applies to data that you enter using fast entry.
• Requested trips are only updated statistically.
• If the trip data has the status "Travel request", the data is only updated statistically in the standard system. The active availability control does not take place until after the approval.

When entering trip data, you enter the account assignments that are relevant to the budget. If you do not enter the FM account assignment manually, the system makes postings to the account assignments according to the settings and assignments you have made.

For travel expenses accounting the system defaults the FM account assignments to the Financial Accounting documents, which are generated by the accounting.

For more information on entering travel expenses and travel expenses accounting, see the FI Travel Management documentation.