Copying Commitment Items (SAP Library

Copying Commitment Items

Use

The following functions support you when you want to copy commitment items of an FM area/fiscal year into another fiscal year or into a different FM area. You can use the following programs for the individual requests:

Copying the Standard Hierarchy into the Following Year

If you want to copy the year-dependent commitment items into the following year with the fiscal year change, you can use the IMG activity Copy Standard Hierarchy of the Commitment Items into the Following Year.

This one-step copying process is only intended for copying the standard hierarchy (variant 000) into the next fiscal year of the same FM area.

Copying Commitment Items via Export and Import

If you want to copy commitment items from different variants (e.g. alternative commitment item hierarchies) or copy commitment items into a different FM area in general, you must do this using a batch export and batch import.

For this two-step copying process, you can use either of the following IMG activities:

Export commitment items to external file

Program RFFMMDBI81 exports the commitment items-data records of a variant from the R/3 system either to a UNIX or a PC file.

Import commitment items from an external file

Program RFFMMDBI85 imports the commitment items saved in a UNIX or a PC into a variant of an FM area/fiscal year of the R/3 system.

Prerequisite

If you want to import commitment items into an alternative commitment item hierarchy, you must first of all have created the necessary variants in the FM area (for year-dependent master data: FM area/fiscal year).

You create variants in the Customizing of Funds Management Government under Master Data ® Commitment Item ® Create Variant in FM Area/Fiscal Year.

Note

You do not have to create the standard variant "000" in Customizing. The standard variant "000" is created automatically for an FM area/fiscal year when you import commitment items or create a commitment item in single processing.

Features

SAP Enhancement

Both copy functions support enhancements FMMD0018 and FMMD0015. The enhancement enables you to modify commitment item-data records simultaneously when copying, to use default values or preassign the field control.

For further information, see the enhancement document from the SAP Easy Access screen, under Tools ® ABAP Workbench ® Utilities ® Enhancements.

Export/Import Programs

The data records written with exports and imports are subdivided into the two record categories A and B. The export/import takes place sequentially for each commitment item in the record category order A – B.

This includes the following information:

Record Type A	Data on commitment item hierarchy
Record Category B	Long text data

For more information on fields of the respective record categories, see the documentation on program RFFMMDBI81.

Activities

You execute the copy functions in Customizing, under Accounting ® Funds Management Government ® Master Data ® Commitment Item ® Copy Commitment Items.

For more information, see the implementation guide or program documentation by selecting .