The Who’s Who service improves internal communication between employee’s and your company. The service enables the user to quickly and simply find out employee’s communication data, i.e. telephone number or internet addresses.

The basic communication data is displayed in the intranet is retrieved directly from the data records maintained in the SAP Personnel Administration component.

Intranet - Employee Self-Service

As enterprises experience steady growth and globalization, their need for efficient internal communication increases.

The Employee Directory service satisfies this need by offering R/3 customers and their employees decisive advantages:

• The Who’s Who service uses data that has usually been maintained already within Personnel Administration. This means that you do not have to enter data twice to be able to use this service.
• The Who’s Who service enables you to use Personnel Administration functions that are not provided by other search tools for personal data. For example, Personnel Administration allows you to store employee photos as a constituent part of basic personal data. You can then display these photos in the intranet.
• The Who’s Who service enables your employees to access communication data on all employees at the enterprise. It is often the case, for example, that global enterprises do not use a single electronic mail system at all of their international subsidiaries. This means that there is no universal directory of persons for all employees to access. This service enables employees to search for other employees at any international subsidiary.
• The Who’s Who service enables you to allow third parties, such as partner companies, to access communication data without accessing internal systems.

You can secure this service in a number of different ways by setting up the system authorizations to meet your requirements. All security concepts are based on the standard R/3 authorizations.

There are two security options:

• Transaction PZ24: Set up a standard user master record for the Who’s Who service. A standard user master record is a default user master record with authorization profiles.

• If you do not want all employees to have access to Employee Self Service, read authorizations for all employees or for the infotypes named below. This could lead to undesired access rights for the Display HR Master Data transaction (PA20) in Personnel Administration authorizations.
• If you do not want to restrict access to certain people (e.g. using the Who’s Who as kiosk in the reception area for visitors).
• If all ESS users should have the same access to employee data (no difference).

• Transaction PZ01: No standard user master record for the Who’s Who service is made available.

If users want to use the intranet to display communication data and photos, they must have the following authorizations:

• Read authorization for the following infotypes:

• Organizational Assignment (0001)
• Personal Data (0002)
• Internal Control (0032)
• Communication (0105)

• Read authorization for the optical archive.

• Structural authorizations for Organizational Management.

If you want to use this service, you must take note of the following:

• You must maintain the following infotypes for each person entered in Personnel Administration:

• Organizational Assignment (0001)
• Personal Data (0002)
• Internal Control (0032)
• Communication (0105)

• If you want to use employee photos in this service, for example, you must store them in an accessible area, such as an optical archive linked to the SAP System or on a different server.

If you want to use the Who’s Who service, you must make a number of Customizing settings.

If you require more information, please see Customizing for Personnel Administration.

Communication data is output via the internet transaction server (ITS). The data is written by the SAP System to the HTTP server. It is then formatted, and displayed using an output screen written in standard HTML format.

You can change the service’s screen layout by changing the HTML files on the ITS.

For example, you can adjust the data included in the screen layout, such as cost centers or departments. To do this, show or hide specific fields. You can also include employee photos in the display screen, change the background and text colors, and so on.

The following development objects are relevant to the Who’s Who service. They must not be changed.