Process Flow for Data Transfer of Accounting Documents
Purpose
You can use the following process flow for transferring accounting documents automatically from a legacy system into the SAP System.
Prerequisites
You have decided to transfer accounting documents automatically into the SAP System.
Process Flow
When transferring accounting documents, the data from the legacy system is converted into a sequential data transfer file and then transferred to the SAP System using the RFBIBL00 transfer program. The data transfer file contains data in a particular SAP-compatible format and is a prerequisite for successful data transfer.
Accounting documents are transferred as follows:
To create a file in the correct format, we recommend that you create an empty data transfer file for test purposes. For more information, see
Creating the Data Transfer FileCheck the layout of the screens. If they do not correspond to your requirements, you can change them. Above all, you should find out which fields must be filled and transfer data for these fields.
Check whether all the keys you require are defined in the system, and define any missing keys. Check whether any keys need to be converted.
Analyzing the Transfer Structure Structuring a Sample Data Transfer File Testing the Data Transfer Program Analyzing the Legacy Data Assigning FieldsYou can have the transfer program derive certain data that you require in the SAP System. If, for example, you have not specified terms of payment, the one defined in the master record is automatically used.
Writing a Conversion Program Preparing the Legacy System Testing the Data TransferAs long as your company code is not productive, you can reset your test data at any time.
Executing the Data TransferResult
The accounting documents are transferred to the SAP System.