Quarterly Adjustment (SAP Library - Business Address Services (BC-SRV-ADR))

Quarterly Adjustment

Reference data that can be used to check postal address data for correctness can be maintained in the SAP regional structure. The SAP regional structure is delivered empty and must be filled by the customer. See also the documentation on postal validation using BAdIs. The quarterly adjustment is used to adjust reference data and addresses in the system to changed postal data arising due to the renaming of streets, the development of new areas, and so on. It is available as of Release 4.6B. For more information, see SAPNote 333946.

The quarterly adjustment consists of two main parts:

The update of the postal reference data in the SAP regional structure after the first import. Current data has to be imported regularly for this update, usually every quarter, six months, or year, depending on the data.

The correction of the addresses existing in the system according to the new data. The addresses are selected and adjusted according to the new reference data.

In the following, this process is referred to as the quarterly adjustment.

Tools for the Quarterly Adjustment

Report RSADRLSM02 has been available for the import and update of reference data in the SAP regional structure since Release 4.5B. For more information, see SAPNote 132948.

Note

Report RSADRLSM02 should only be used with the SAP regional structure. Providers of solutions that are integrated using the BAdI ADDRESS_CHECK provide their own procedure for this purpose. For more information, see the provider's documentation.

After the reference data has been updated in the SAP regional structure, all addresses used in the system whose postal data is based on the data in the city file, and is reconciled and checked with it, have to be adjusted to the changed data.

Reports RSADRQU1, RSADRQU2 and RSADRQU3 are available for this purpose.

Stages of the Quarterly Adjustment - Overview

Step	Meaning	SAP Regional Structure	Partner Solution
0	Update reference data	RSADRLSM02	<Partner solution>
1	Select addresses	RSADRQU1	RSADRQU1
2	Check selected addresses (from step 1) using the updated reference data	RSADRQU2	/PARTNER/RSADRQU2
3	Write changed addresses to the database	RSADRQU3	RSADRQU3

Additional Notes and Comments

If addresses are changed in other transactions during the quarterly adjustment, these are not updated by report RSADRQU3. The log for report RSADRQU3 will then contain a corresponding message. It can usually be assumed that the address has already been checked against the updated reference data when the change occurred in the system.

Since the data selected for update using report RSADRQU1 is only stored temporarily, it is recommended that you execute and complete the quarterly adjustment, according to the procedure described above, soon after it has been activated. However, it does not usually cause any problems if you do delay the execution of the individual steps.