Creating New Documents (SAP Library - Business Document Service (BC-SRV-BDS))

Creating New Documents

Use

This function is used to create new documents.

Prerequisites

If several object keys, that is, object IDs, are displayed in the upper left part of the screen, before you store a new document you have to select an object key under which the document is to be stored.

Features

On the tab page Create, standard document types and object-specific document types are displayed in the lower left part of the screen in tree form (see also Storing Documents).

You can start applications that are supported by SAP Desktop Office Integration (DOI) (see also BC - Desktop Office Integration) in-place and create new documents. SAP DOI currently supports MS Office 97 and Lotus SmartSuite 98.

When you select an application, it is started on the frontend in the display area of the Business Document Navigator. You can then create the document.

Note

Temporary storing of the document is only possible within the application: The document is then stored on the local hard disk.

Choose the icon Store document to store the document when you have finished editing, and exit the relevant application.

When you store a document, you can specify the following additional information in a dialog box:

File name
Descriptive text
Document language
Up to 5 keywords

Note

The search for documents by choosing Office ® Business Documents ® Documents ® Find can be limited using the descriptive text and keywords.

Caution

The content of all documents that were created and stored using the BDN is stored physically in the R/3 database.

As of Release 4.6C, content categories can be assigned to the classes. The documents are then stored in the content repository that is assigned to the specific category. If no category is assigned to the classes, the document is stored in the R/3 database.

Activities

Choose the tab page Create in the lower left part of the screen: Select the required document type and choose Start application in the context menu. Select the required application from the list of applications that are on the frontend and supported by DOI integration.

The application is started in-place in the display area in the BDN.

Create a document in the required application and store the document by choosing the icon Store document.