Payment Summary Infotype (0626) (SAP Library

Payment Summary Infotype (0626)

Definition

A Payment Summary is a statement of earnings issued by the employer to the employee, showing the employment income of the employee.

The data stored in the Infotype includes:

The period for which the payment summary is valid
The date and time that a record is produced
Whether an ETP summary is produced
The number of prints requested for the payment summary and the ETP summary, including the date and time of the last prints
Whether an ATO file was created
The date and time the ATO file is created
Whether a manual payment summary was issued to the employee
All the values that appear on the payment summary and ETP summary
Whether payment summary has been withdrawn or not

Use

It summarizes the employee's pay details for the period for which the payment summary has been generated.

You can get the following information from the Payment Summary Infotype:

Record of multiple payment summaries created in a financial year (for example, when an employee changes employer entities with a different ABN number)
All payment summary information including ETP data for auditing purposes

Additionally, you can also create a manual payment sumary to store historical data.

Structure

The Payment Summary Infotype is divided into the following groups of data.

Administration data

Each record in the Payment Summary Infotype has a start date and an end date, which denote the period for which the payment summary is issued to the employee. When you run the Payment Summary report, the SAP System checks for the end date of the last generated payment summary. The date following this end date is taken as the start date of the current payment summary.

When you create a manual payment summary, you can modify all the fields of IT626. If you generate the payment summary through the payment summary report, you can only change the status of the Withdrawn field.

Payment Summary Details

This contains the gross salary or wages paid to the employee during the period, any tax installment deductions made, any allowances not included in gross income, grossed-up value of fringe benefits tax and lump sum payments for unused annual leave or long service leave, tax-free part of bona fide redundancy payments or approved early retirement scheme payments and back payments made more than 12 months earlier.

ETP data

ETP includes any lump sum payments paid to the employees in consequence of their termination. This contains gross amount of payment, amount of tax installments deducted from the ETP, assessable amount of ETP for tax calculation and other information relevant for calculating final ETP summary amount. This also includes details of death benefit ETP, applicable to a deceased employee.

Allowances data

This displays the wagetypes and the allowance values that are required for the payment summary report. You can only modify the fields in case of entering a manual payment summary.

Note

You cannot store more more than 15 allowances in the Payment Summary Infotype (0626).

ATO details

This displays whether the payment summary details in this Infotype record have been included in an ATO file that has been generated through production run. The details include the number of times this has occurred, and the time and date of the last occurrence.

Integration

From the financial year 2001/2002 onwards, the Payment Summary report automatically creates the records in the Payment Summary Infotype for each employee.