Workflow is automatically triggered by IDoc inbound processing (process code ORDV) if a vendor wants to create a purchase order by EDI in your system as part of a VMI scenario. In this process, an IDoc of type ORDRSP and message variant VMI is sent to your SAP system. This results in a purchase order being created in the background.

If errors occur, work items are created and sent to the integrated inboxes of the people responsible for processing the errors. Errors may arise as a result of missing master or Customizing data in the SAP System, or incorrect/insufficient data in the IDoc.

The people responsible can display the IDoc from the work items, and then change or add to the data, or make changes in the article master or in Customizing, as required. The people responsible can trigger inbound processing directly from the work item, or flag the IDoc for deletion.

If inbound processing is triggered, the whole process is carried out again. If the system does not find any further errors, a purchase order is automatically generated and acknowledged.

If errors occur during the acknowledgement of the purchase order, work items are created. The people responsible for processing the errors can display the IDoc directly from the work items and analyze the errors. In this case, however, error handling directly from the item is not possible. The standard IDoc tools must be used to process the errors.

If the system finds no further errors after the work items have been executed, workflow is complete.