Process Management: Filling a File
Use
This section describes how loans are distributed to files on the basis of various criteria.
The capital fields for each loan are calculated and saved on the reference date.
Prerequisites
The system checks that all loans to be distributed fulfill the main selection conditions of the main file.
It also checks whether individual loans have already been saved in a file. If a loan exists in a file already, it is flagged and excluded from further processing.
The system checks each loan against the selection conditions defined in the file. If a clerk preference exists for the loan, the system checks that the clerk defined for an individual file matches the clerk defined for the loan. You have to create the clerk for the loan on the Basic Data III screen. If the data matches, the loan is flagged to be entered in this file.
A complex process follows which ensures that each loan/file combination can be classified as one of the following possibilities, in order of priority:
Lower priority matches are excluded from further processing. The remaining loans are distributed
equally or sequentially, or assigned according to the parameters you entered when you configured your files.Procedure
1. Choose Portfolio
® Process management ® Fill file. The Fill File screen appears.2. Enter the Activity category.
3. Enter the log level under Print parameters log. Choose Print/spool param. log to enter your print and spool parameters.
4. Enter the Execution parameters for filling the main file. If you choose test run, the data is not updated.
You can schedule a background job (Schedule batch), run a background job immediately (Backgr.Immed.) or fill the file online (Online execution). If you choose online execution, the system displays a list with all the data relevant to the loan and file.
If you choose schedule batch, you can execute the Fill file function according to your own start time parameters.
5. Enter the basic data for the main file under Main file.
6. Choose Execute.