Outgoing Correspondence (SAP Library

Outgoing Correspondence

Use

This report program executes correspondence on the basis of the planned records for the transactions selected.

You can view the letters generated using the Preview function.

Note

In a productive system you would normally run this report in the background at a certain time every day.

Integration

See also:

Correspondence

Prerequisites

Planned records must have already been generated for the correspondence.

Features

Selection

Selections: You can use the following criteria to limit the number of planned records selected:

Company code
Product type
Transaction
Correspondence type
Activity category
ID number
Securities account
Business partner
Portfolio
Trader
End of term/due date
Entered/changed on
Entered/changed by

Sorting

You can use the sort criteria to determine the order in which correspondence is generated. If several items of correspondence are output for one business partner in a correspondence run, you can specify, for example, that the correspondence for partner A is output first, then that of partner B, and so on. This saves you from having to sort the printed correspondence later.

The Sort in descending order indicator enables you to change the sort sequence from ascending to descending.

Output control

Here you choose the output medium. You have the following options: Printer, fax, e-mail or IDoc.

The system only executes planned records for the medium you selected here. For example, this allows you to execute the correspondence by fax at a different time to the correspondence you want to print out.

To output the SWIFT files in the Money Market and Foreign Exchange areas, you can use the Generate SWIFT File report program.

Set the Preview indicator if you want to view the correspondence generated on screen first.

If you choose the preview function, the confirmation letters generated appear in order in the display. This means that you can output them transaction by transaction (not possible for IDocs).

Information on navigating in the correspondence run with print preview:

This graphic is explained in the accompanying text BACK: Does not actually allow you to navigate backwards! In this case, Back takes you from the display of the current transaction to the next transaction.

This graphic is explained in the accompanying text EXIT: Enables you to leave the correspondence run before it has finished.

This graphic is explained in the accompanying text CANCEL: Enables you to navigate forwards. It takes you from the transaction you are currently processing to the next transaction, if one exists.

Other notes

The next transaction is displayed after you have printed correspondence from the print preview by choosing This graphic is explained in the accompanying text .

Set the Output immediately indicator if you want to output the correspondence immediately.

Output

A posting log is displayed. The posting log tells you which items of correspondence have been generated. The system then outputs an error log.

Activities

Choose Back Office ® Correspondence ® Outgoing Correspondence.