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Using order selection, you can generate a list of orders with the associated data and key figures.


Order selection allows you to select orders according to different criteria. The result of your selection is in the form of a list of orders containing specific master data and key figures on the orders.

You can create exceptions to specify that all orders that fulfill certain conditions are identified with colored traffic lights (red, yellow, green) in the results list. This way, you can filter out orders that should be analyzed further.

The results list has a number of navigation and formatting options and can be modified by the user. From the results list in detail reports, you can branch off to single orders or to a comparison of two orders, in order to examine these orders more closely. You can also go to the master data display for characteristics from the results list. You can, for example, display the master record of the manufactured material for an order to be analyzed.

Order selection is not a summarized analysis and is not based on classification. It mainly serves to answer ad-hoc questions that arise in Cost Object Controlling.


From the order list in the order selection you can call up detail reports with the original cost elements for any order. The reports that are available are displayed in a dialog box. When you choose a report, the system calls up this report for the chosen order. For a more detailed analysis of an order, there are reports about planning data, actual data, and numerous reports about variances as well as a report about work in process.

Furthermore, there are additional reports available for the comparison of two orders.


If you want to add more reports to the dialogue box so that you can jump to the results list for these reports, you must first add these reports to your list of reports in Customizing.

The data is displayed with the Structure link ABAP List Viewer.


If you want to display specific master data in the list of selected orders, make the proper adjustments in the IMG for the Information System under Product Cost Controlling ® Information System ® Control Parameters in the section Display Fields Order Selection. Here you choose the fields of the order master as well as the order header and order item that you want displayed in the results list of the order selection. For performance reasons, try to limit the selections to only those fields that are really necessary.

If you want to use order status as one of the selection criteria, you must first create a status selection profile in Customizing. You can find this step in the IMG for the Information System under Product Cost Controlling ® Information System ® Cost Object Controlling ® Settings for Summarized Analysis/Order Selection ® Order Hierarchy and Selection with Classification ® Define Selection Profiles for the Order List.

To save layouts for all users, set the Shared indicator in IMG for the Information System under Product Cost Controlling ® Information System ® Control Parameters.


The list with the selected orders consists of master data and key figures. The structure of the list is determined by the layout entered in the selection screen. By creating a layout, you can determine yourself, which master data and key figures will be displayed in the results list. The key figures that you can choose from are listed here. You determine the master data to be shown in the results list in Customizing for the Information System. Exit the results list and go to an orderís detail screen to see all the master data and key figures (independent of the layout chosen) for an order, insofar as values exist.

This way, you can edit the results list interactively. Use the functions or the ABAP List Viewer for this. You can, for example, set a filter to exclude all orders except orders whose plan/actual variance lies between two specific amounts. Additionally, you can perform an ABC analysis within a results list and calculate a total across individual key figures, among other things.

A number of different criteria are available to limit the selection of the orders. The fields of the general order master, the order header, and the order item for manufacturing orders can be used as selection criteria. In addition, you have the option of applying the order status in selection, or limiting the scope of the selection to a specific time frame. If you work with classification, you can also use classifying attributes as selection criteria. You can display the selection criteria used for the report call in the results list.

The setup of the selection screen is determined by a selection variant. You can adjust the selection screen to suit your particular requirements by creating a selection variant.

Order selection is supplied in three standard selection variants.

Special Processing with Joint Production

The key figures for the selected orders are displayed at the order header level or additionally at the order items level. In joint production, the values are displayed at the order item level.

For more information, see Special Requirements with Joint Production.

Notes on Performance

To avoid long runtimes during report calls, you can use extracts. An extract is a saved dataset containing the report data selected at the time the extract was generated. An extract is created from the selection parameters entered before the report call. In particular, an extract is dependent on whether the order selection happened for orders without items or for orders with items. Depending on the setting, the system will display only those orders with items or without when reading the extract later.

See also:

Display Fields of the Results List

For information on different navigation and formatting functions, see the documentation Structure link ABAP List Viewer.

For more information about selection options, see: Selection Parameters for Order Selection.

You can find detailed information on joint production in the following section:

Structure link Special Requirements in Joint Production

For information on working with extracts, see Using Extracts.

See the following for additional information on performance improvements:

Structure link Performance in Product Cost Controlling



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