Assigning Absences to an FMLA Request (SAP Library - Management of Family and Medical Leave)

Assigning Absences to an FMLA Request

Use

For an absence to be covered by FMLA, you must assign it to an FMLA request.

Note

Some absences can be assigned automatically to a request by the system. In this case, you only need to check whether the assignment is correct.

Prerequisites

The employee must be eligible for at least one FMLA rule for you to be able to assign an absence. At least one FMLA rule has to have a green tick in the Eligibility field.

The FMLA request must have the status In process or Approved.

Procedure

Access the FMLA Workbench.

Select the relevant employee.

Select the required FMLA request.

Choose Assign Absences.

The Assign Absences screen appears. The Absences tab page lists all absences that overlap the validity period of the FMLA request and that could potentially be covered by FMLA.

Compare the validity period of the FMLA request and the From and To dates of the absence.

If the period of the absence is not entirely within the validity period of the FMLA request, you cannot assign the absence. Instead you have to do one of the following:

Change the validity period of the FMLA request. For more information, see Changing and Deleting an FMLA Request.

Adjust the absence. If the absence goes beyond the end of the FMLA request’s validity period, you have to set the end date of the absence to the end date of the FMLA request’s validity period. You then have to create a new request and a new absence for the remaining time and assign the new absence to the new request.

Activate the FMLA checkbox for the required absence and choose ENTER.

The system checks whether the employee has sufficient remaining entitlement to take this absence. If the remaining entitlement is not sufficient, you have to inform the employee and, if necessary, shorten the period of absence.

Save your entries.