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This function is used if you have negotiated a scheduling agreement with a vendor for a certain material. The scheduling agreement determines the purchase quantity for a longer period of time. As soon as a kanban is set to EMPTY, the system creates a schedule line for this scheduling agreement.


Standard Procedure

When the kanban status is set to EMPTY, the system automatically creates a schedule line. The schedule line is transmitted to the vendor. The schedule line item number is assigned to the replenishment strategy in the control cycle. Here, delivery can be controlled as a direct delivery to the production line or via a central goods receipt. In both cases, the delivery address is recorded in the schedule line item.

In the procedure using standard purchase orders, the goods receipt can be posted manually using the transaction for goods receipt or automatically by setting the kanban status to FULL. Here, the status change to FULL is carried out in the background. Or, the status is set to FULL (via bar code or kanban board) and the goods receipt is posted in the background using the target data.

If a goods receipt is posted corresponding to the open kanban quantities, you receive an information message with the kanban numbers which were included in this goods receipt posting.

If a goods receipt is posted that is less than the open kanban quantity, the system displays a dialog box where you can assign the delivered quantity to the kanbans manually.

If a goods receipt is posted that is greater than the open kanban quantity (and if you have also allowed overdelivery for the schedule line item), the system also displays a dialog box where you can assign the delivered quantity to the kanbans manually. Here, you can first post the target quantity for the kanbans, for example. Then, you can post the excess quantity with no reference to a kanban.

Separate Goods Receipt

You can set the Separate GR indicator if, for example, the transit time between the central goods receipt and the demand source is very long and, therefore, you do not want the status to be changed at the same time as the goods receipt posting. If this indicator is set, the system will not change the status to FULL automatically at the goods receipt posting. Both transactions are then executed separately.

As with run schedule quantities, you can change the status before the goods receipt posting when using the replenishment strategy with schedule lines. However, you can only set the kanban to EMPTY once the goods receipt has been posted.

For more information, see also Separating Status Change and Goods Receipt Posting.

Scheduling Agreement Settings: Tips

The scheduling agreement item to be planned using KANBAN techniques must be provided with the indicator for KANBAN in the additional data for the item.

The scheduling agreement item must be assigned to the same storage location as the supply area for which the material is procured.

Scheduling agreement items with the KANBAN indicator cannot be used in MRP for the automatic creation of schedule lines, nor can you create schedule lines manually.


Scheduling agreement items with the KANBAN indicator cannot have an MRP entry in the source list.

The address and the receiving storage location cannot be specified in the control cycle or in the supply area with this particular procedure. Instead, you must maintain them in the scheduling agreement item.



Subcontracting: Note that replenishment with scheduling agreements is not possible for scheduling agreements with item type L (processing with subcontracting). For more information on subcontracting, see also: Replenishment Using Standard Purchase Orders and Replenishment Using Summarized JIT Calls.



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