Attendance/Absence Data: Calendar View (Report RPTABS50) 
Use
This report displays attendances and absence for each employee in a calendar. For example, you can view an employee’s leave and business trips for a specific period. In addition, you can produce statistics as well as a legend for both the calendar and the statistics.
Integration
You can branch from the Attendance/Absences Data: Calendar View to the Attendances/Absences: Multiple-Employee View report (RPTABS60).
Prerequisites
Attendances/absences are indicated in the output list by their abbreviation (attendance/absence category). These abbreviations must first be set up when you customize attendance and absence types.
You can also choose alternative periods for the calendar view. These periods, such as a two-weekly period, must be defined in the Define time evaluation Customizing step in the Implementation Guide (IMG) for Time Evaluation. Permitted periods include those that do not overlap, those that cover the person selection period without any gaps, and those that do not exceed 40 characters in length.
Features
Selection
You can run the report to evaluate only attendances, only absences, or individual attendance or absence types, for example. You can also enter a payroll period instead of a time period.
The calendar can be set up for various display periods, such as monthly or weekly. The period can only be specified using the selection screen.
You can determine which organizational data is to be displayed in the header of the list and whether the technical keys or text is also to be displayed.
In addition, you can also display statistics as well as a legend for both the calendar and the statistics.
Output
The selected attendance/absence types are displayed in the list with their abbreviation. In addition to the abbreviations defined in Customizing, the system may add the symbols "*", "?" "<", ">", or "/".
From the calendar display, you can generate a multiple-employee view (report RPTABS60) to see which employees have leave in a specified month.
From the calendar, you can jump to the infotype that belongs to the corresponding attendance or absence.
Activities
Determine Attendances/Absences to be Evaluated
To evaluate absences only:
- To evaluate all absences, leave the Absence types field blank in the selection screen.
- To restrict the absence types, enter the corresponding absence types in the Absence types field.
- To evaluate attendances only:
- To evaluate all attendances, leave the Attendance types field blank in the selection screen.
- To restrict the attendance types, enter the corresponding attendance types in the Attendance types field.
- To evaluate attendances and absences:
- To evaluate all attendances and absences, leave the Attendance types and Absence types fields blank on the selection screen.
- To restrict the attendance and absence types, enter the corresponding attendance or absence types in the Attendance types and Absence types fields on the selection screen.
- To evaluate attendance/absence categories (abbreviations for attendance/absence types):
- To evaluate all attendance and absence categories, leave the Attendance/absence category field blank in the selection screen.
- To restrict the attendance/absence categories, enter the corresponding abbreviation for the attendance/absence types in the Attendance/absence category field. This means that only the abbreviations specified in Customizing are taken into account.
Determine Display Period
Here you determine the selection period for which you want the calendar to be displayed. The period can only be specified using the selection screen. You can choose from the following display periods:
- Monthly period
- Weekly period
- Alternative period
You can only specify those Alternative periods defined in Customizing (see Prerequisites section).
Display Organizational Assignment
You can specify which organizational data you want to be displayed in the header by selecting List format -> Display organizational assignment. The default settings are Personnel area and Personnel subarea. You can select additional data in a dialog box. This data is then output in the header in the sequence of your selection.
Display Texts for Organizational Assignment
Here you can decide whether you want the organizational data to be displayed in the header with their texts or just their technical keys.
Generate Statistics
Here you decide whether you want to generate statistics for each employee.
If you select a monthly or weekly period, statistics are printed for the month. If you choose an alternative period, the statistics are generated for that period.
Statistics cumulate the hours per month for a particular attendance or absence category, for example, as well as the percentage ratio of these hours to the employee’s planned hours. Attendance or absence records assigned to the previous day count for the period in which the previous day falls.
Display Legend
Here you choose whether you want to display a legend for all attendance or absence categories selected for an employee (abbreviation and attendance/absence category). This information is then displayed/printed on each page.
Interpret Calendar Display
Attendances/absences are displayed in the list by their attendance or absence category (abbreviation). In addition to the abbreviations defined in Customizing, the following symbols may also appear:
- An asterisk (*) indicates that there are several attendances or absences on that day.
- A question mark (?) indicates that no abbreviation exists in Customizing for the corresponding attendance/absence type.
- A "less than" symbol (<) indicates that one of the attendances/absences of the following day is assigned to this day (previous day assignment).
- A slash (/) indicates that the employee is not active on this day.
Obtain detailed information on attendances/absences
- Double-click on the abbreviation for the attendance/absence in the calendar to display more detailed information.
The relevant infotype record appears.
- To return to the calendar, exit the infotype record.
If attendances and absences occur on one day (indicated by an asterisk), you can choose in a dialog the infotype record to which you want to branch.
Generate Multiple-Employee View
If you have chosen a monthly or alternative period in the report selection screen, you can generate a multiple-employee view from the calendar display as follows:
- Select a period (a month, for example) in an employee’s calendar.
- Choose Multiple employee view (report RPTABS60).
A list appears with all selected employees and attendances/absences for the period entered. You can also jump from this list to the abbreviation for attendance/absence in the corresponding infotype record.
- To return to the calendar, choose Back.
Example
You want to see an overview of an employee’s leave for the current year.
Procedure
Choose Current year as the period.
Enter the personnel number of the employee in the Personnel no. field.
Select the Only evaluate absences checkbox in the Attendance/absence types to be evaluated section of the screen.
Enter all of the absence types that reflect leave in the Absence types field.
Choose Execute.
Example
You want to display a list of employees from a specific organizational unit who are teaching a training course in the current year.
Procedure
Access the selection screen for report RPTABS50.
Choose Current year as the period.
Insert the Organizational unit field by selecting it in the Additional selections section of the screen, and enter the organizational unit for the employees you want to display.
Select the Only evaluate attendances checkbox in the Attendance/absence types to be evaluated section of the screen.
Enter the attendance type Instructor in the Attendance type field.
Choose Execute.