Entering Purchase Orders (SAP Library

Entering Purchase Orders

Use

The purchase order screen has been enhanced to include additional information required for the nota fiscal. If you enter a purchase order for items a material master has been maintained for, the system derives the necessary information from the master record. If no material master is maintained, you need to enter this information manually, as described below. If you enter a purchase order for services, you follow the standard procedure (specify item category D), since the Brazilian fields are not relevant in this case.

Procedure

From the SAP Easy Access screen, choose Logistics ® Materials Management ® Purchasing ® Purchase Order ® Create ® Vendor/Supplying Plant Known, and enter the purchase order following the standard procedure, noting the following:

At the item level, on the Invoice tab, make sure the GR-based IV (Goods-receipt-based invoice verification) indicator is set – except in the case of future deliveries. (For more information on this function, see Goods-Receipt-Based Invoice Verification.)

If you enter a free text for the material description (and not a material with a master record), you need to enter the following data manually:

On the Material Data tab, enter the material group. The system uses the material group during Logistics Invoice Verification to determine the item's NCM code, which it transfers to the nota fiscal.

On the Brazil tab, specify the following:

Material usage
Material origin
Prod. in-house (set this indicator for goods produced in-house)
Mat. category (material CFOP category)

Integration

In addition, you can maintain special pricing conditions for Logistics Invoice Verification. When you create or change a purchase order, the system then calculates values based on these pricing conditions, and transfers them to the nota fiscal during invoicing. For example, you can map how discount and insurance values are to be transferred. The only value you cannot map is the freight value.

To maintain the pricing conditions, in Customizing for Materials Management (MM), choose Logistics Invoice Verification ® Incoming Invoice ® Nota Fiscal ® Value Determination.