Replacing Users with Employees
Prerequisites
The following describes how to replace the assignment User ® Position with the assignment Employee ® Position. This function is only necessary under certain circumstances.
Some customers using Organizational Management may not necessarily use all of the functions of Human Resources. In this situation, the customer identifies the holders of positions by assigning users to positions. However, the customer might later decide to use the complete Human Resources package of Organizational Management.
To take full advantage of all Human Resource functions, employees should be directly related with positions. Employees act as a link between Organizational Management and Personnel Administration.
When you execute a replacement, the system assigns the employee to the position, and deletes the original relationship record between the user and the position.
In order for the system to do this, the Employee ® User relationship must be maintained in the Communication infotype (0105), in Personnel Administration.
Procedure
The Replace User with Person dialog box appears.
Sometimes the dialog box contains more than one entry for a user, this happens if the user has more than one user master record. In this case, you must select one record for replacement. If it is appropriate to replace the remaining records, you must go back and replace them one at a time.
This feature handles replacements one assignment at a time. To replace a large number of replacements, start report RHREPL20.