Editing the Carryforward Log (SAP Library - HR Funds and Position Management (PA-PM))

Editing the Carryforward Log

Use

If any errors occur when the overall budget was being carried forward, these are displayed in an carryforward log. You can process the errors directly from this carryforward log, or you can send e-mails to the persons responsible for the budgets in question.

Prerequisites

If you want to inform those responsible for budgets by e-mail that carryforward errors have occurred in their areas, you must have:

Defined persons responsible for your overall budget or sections of it

Set up the e-mail connection in Customizing for HR Funds and Position Management (step: Dialog Control ® Set Up Mail Connection).

Procedure

If any errors occur when the overall budget is being carried forward, these are written to a carryforward log. This carryforward error log contains a list of the errors that occurred. Each error is classified. The following icons are used to classify errors:

This graphic is explained in the accompanying text Error

This graphic is explained in the accompanying text Warning

This graphic is explained in the accompanying text Information/action was successful

A description is also output for each error.

The processing status of each area is represented by means of traffic-light icons. The various traffic-light icons are:

This graphic is explained in the accompanying text Message is open

This graphic is explained in the accompanying text Message is being processed

This graphic is explained in the accompanying text Message was processed, and is OK

At the end of the error message, you can see the name of the person responsible for the section of the budget in which the error occurred.

There are two ways of processing the error log:

You can go directly from the error log into error processing by choosing . In this case, a screen appears where you can correct the error.

You can send an e-mail to the person(s) responsible, and inform them of the errors by choosing This graphic is explained in the accompanying text

. In this case, the system groups together all the errors that occurred in the areas for which the person(s) in question is/are responsible.

Result

You have either processed the carryforward errors yourself, or you have sent an e-mail to those responsible.