Archiving Vendor Master Data (FI-AP) (SAP Library

Archiving Vendor Master Data (FI-AP)

Definition

Vendor master data is archived, deleted, and reloaded using the archiving object FI_ACCPAYB.

Use

Vendor master data is stored in a:

General area
Company-code specific (FI-specific) area
Purchasing-specific (MM-specific) area

Before starting the archiving session, you can decide whether you want to archive all the above areas together or each area separately by making the appropriate settings in the variant.

To archive master data, you must set the deletion indicator in the master record. You can set this indicator for each area. It has the following effect:

If you set the deletion indicator in the general area, the system can archive the vendor data from this area (if the relevant requirements are satisfied). However, archiving can only take place if the conditions for archiving the company code-specific and purchasing-specific areas are satisfied. In other words, vendor data from the general area can only be archived if the data from the company code-specific and purchasing-specific areas can be archived.

If you set the deletion indicator in the company code-specific area, the system can archive the vendor data from this area separately (if the relevant requirements are satisfied). This enables you to archive and delete only the company code data for vendor accounts. To enable this data to be reloaded again later, the system also copies the general data that belongs to it into the archive, without deleting this same data from the system.

To be able to archive vendor data from the company code-specific area, the account in question may not contain any transaction figures or open items.

If you set the deletion indicator in the purchasing-specific area, the system can archive the vendor data from this area separately (if the relevant requirements are satisfied). This enables you to archive and delete only the purchasing data for vendor accounts. To enable this data to be reloaded again later, the system also copies the general data that belongs to it into the archive, without deleting this same data from the system.

To be able to archive vendor data from the purchasing-specific area, you must first archive the purchasing documents from any given account to be archived.

For information on how to set the deletion indicator, see Archiving and Deleting Vendor Master Records.

Structure

Tables

You can archive data from different tables using the archiving object FI_ACCPAYB. To learn how to display the table names for the individual archiving objects, see Determine Linked Tables

Function/report assignment

Function	Report
Archiving	SAPF058
Deleting	SAPF058D
Reloading	SAPF059

For more information on archiving and reloading vendor master data see also:

Creating Archive Files - Vendor Master Data (FI-AP)

Reloading Archive Files - Vendor Master Data (FI-AP)

Displaying Individual Objects Using SAP AS

To display individual objects for the archiving object FI_ACCPAYB using SAP AS you require an information structure that has been created based on the standard field catalogs SAP_FI_ACCPAY_1 or SAP_FI_ACCPAY_2 delivered by SAP. The information structure must be activated and set up.

For more information about information structures, see also Using the Archive Information System.

You can find further information about the archive information system in the SAP Library under Cross-Application Components ® CA Application Data Archiving ® CA Cross-Application Functions ® Introduction ® Archive Information System (SAP AS).