Entering content frameFunction documentation Print Program for Form 16 Locate the document in its SAP Library structure

Use

This function enables you to print for a financial year, for an employee, the following sections of Form 16:

  1. Details of Salary Paid and Any Other Income and Tax Deducted
  2. This section displays the income, deductions and tax details of the employee for the financial year.

  3. Details of Tax Deducted and Deposited into Central Government Account

This section displays the

The above two form the main section of Form 16. The following two reports are also printed along with Form 16:

  1. Annexure to Form No. 16

This report displays, the amounts for the different components of:

  1. Form No. 12BA

This report is a statement showing particulars of

A copy of the Form 16 is given to the employee by the employer at the end of the financial year or on termination of the employee.

If you have implemented the SAP Payroll across a group of companies, you can issue separate Form 16 to an employee for the period of his/her employment in each of these companies.

If you are already live with the SAP Payroll, you can enable Multiple Form 16 from the beginning of the financial year, example, from April 1, 2002.

Once you have enabled Multiple Form 16, you should not revert it.

If an employee has been with the same group for discontinuous periods in the same financial year, the employee will get a separate Form 16 for each continuous employment with a Group. For example, an employee has been with

In this case, the employee will get three separate Form 16, two from Group 1 and one from Group 2.

Integration

The report reads the

Prerequisites

    1. In the Implementation Guide for R/3 Customizing (IMG), go to General Settings ® Field Display Characteristics ® Global Field Display Characteristics ® Preallocate global field values<DS:SIMG.OCNG_GW2>Preallocate global field values.
    2. Select Payroll ® India in the Application Component Hierarchy.
    3. Create the Global Field for the PIN_MUF16 data element.
    4. Set the value of this Global Field to the begin date of the financial year, from which you want to enable Multiple Form 16.

For example, you want to enable Multiple Form 16 in your organization from April 1, 2002. In this case, you must set the Global Field Value to 20020401. Once you have activated this Global Field value, you must not revert it.

Features

Activities

  1. From SAP Easy Access menu, choose Human Resources ® Payroll ® Asia/Pacific ® India ® Subsequent Activities ® Annual ® Legal Reports ® Income Tax ® Form16.
  2. The Print program for Form 16 screen appears.

  3. Enter the relevant selection criteria.
  4. Enter the Company Code.
  5. Enter the Date of Payment and the Bank where tax is deposited details for the 12 regular payroll runs, if required. For details see Tax Deducted and Deposited into Central Government Account.
  6. Enter the User Parameters.
  7. Enter the Output Format.
  8. Enter the Footer Text.
  9. Select Program ® Execute.
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