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Definition

Aggregation of posting data for evaluation purposes or processing functions in the budget control system.

Use

You can use key figures for a range of functions in the budget control system. They can be used in one or a number of the following categories:

Category

Use

Consistency check

for the key figures used in the check rules of the check library

Year end

in closing operations for calculating residual budget for the carryforward of budget data to the following year

Display in budgeting workbench

for information evaluation in the budgeting workbench in the form of additional line item columns

Display in reporting

for reporting purposes with the reporting tool in BCS

You start the reporting tool in the Funds Management menu under Budgeting ® Budget Control System(BCS) ® Tools ® Evaluation According to Key Figures For more information, see the report documentation

Individual budget types for consumption

for specific US Federal Government functions

Transfer posting

for transfer postings of budget between budget types

Standard Delivery and Customer-Defined Key Figures

SAP provides a range of key figures that you can use in your FM area. You can use these key figures as templates for defining customer-specific key figures or define your own without using templates.

Note

The use of customer-defined key figures is restricted for the category Year End. SAP delivers predefined key figures for this category. You must use the key figures provided by SAP as a template if you want to use customer-defined key figures. Changes are only possible in budget data term not in actual term.

Structure

The following diagram displays how a key figure is defined in the budget control system. A key figure is made up of the summation of posting data of particular data sources.

Key Figure for Calculating Residual Budget

This graphic is explained in the accompanying text

  1. The available data sources are the database tables of the budget data and actual data and the data updated in the availability control ledger.

    2. In the example: data from the actual database and the budget database is read for the calculation of residual budget.

  2. The selection of the posting data of a data source is defined in a term. A key figure can come from the summation of several terms. The plus/minus sign indicates whether data is added or subtracted per term.

In the example: the residual budget is calculated from the total available budget (term A) minus the actual data (term B).

  1. The fields that are available in a term depend on the data source selected. Fixed values or meta values can be entered in a field. Meta values allow the universal use of key figures and are copied from the entries of the relevant application.

In the example: for the calculation of the residual budget, the data affected such as the fiscal year, the category and the version is copied from the entries for the program run Carryforward Residual Budget.

 

 

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