The SAP component Product Safety enables you to export reports in Dok-X format. Dok-X is a document management system of the company TechniDATA GmbH.
Apart from reports in the SAP component Product Safety, you can also use report export for scanned reports (inbound reports).
You can define your own export methods in Customizing for Product Safety. To do this, use the following IMG activities:
Report export is a special form of report shipping and is integrated in the Report Shipping section in Customizing for Product Safety.
Report shipping can be started immediately or in the background. However, report export is always carried out in the background.
For more information on the report RCVDDISP, see the IMG activity Set Up Jobs for Report Shipping in Customizing for Product Safety.
For reports, the SAP System automatically creates export orders that were newly generated for report export since the last export date and have the status Released. As standard, the export orders immediately have the status Released. You can check this standard setting in the IMG activity Check Shipping Reasons in Customizing for Product Safety.
Manual Dok-X report export is started from the report information system. When you create a manual Dok-X report export order, the SAP System checks whether the report has already been exported. The following criteria are checked in this case:
The SAP System checks all Dok-X report export orders independent of their status. Exceptions here are orders that have the status Order created as you can delete them by using the function Reject.
If a report has already been exported, you can decide whether you want to export the report again or not.
If old export orders with status Historical exist for a report, they are deleted.
The following files are stored on the application server:
The key file for the Dok-X report export contains the following parameters:
As only the export of material safety data sheets is supported in the standard system, the value SDB is assigned to this document category.
Specification for which the Dok-X report export order was created.
Material for which the Dok-X report export order was created. The material name is determined using the same algorithm as for report shipping (see
This parameter is always assigned the value V.
The company name is determined by means of the initiator (sales organization) that triggered the Dok-X report export order.
The reports are always exported in Postscript format (PS) in Dok-X report export.
The file name is formed from a consecutive eight-digit number and the file extension .PS. For more information, see Specify File Paths and Names in the IMG for Product Safety.
The report version is made up of the main and sub-versions of the report.
The validity area is assigned the leading validity area of the generation variant of the report to be exported.
Automatic subsequent export is dependent on the initiator. This means that when a new version of a report is created and a number of Dok-X report export orders exist for the previous version of this report that were triggered by different initiators, a subsequent export order is created for each of these Dok-X report export orders. The material name is also taken into account.
Subsequent export orders are created periodically for specific time periods in the same way as subsequent shipping orders for reports.