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For Reports with Reference to a Specification

The generation variant makes it possible for only permitted specification data to be output on a report because it links the report template with a leading validity area and one or more value assignment ratings (see Usage).

A report can also contain sections with specification-related data for which you have defined discrete validity areas in combination with a language (for example, multi-language hazard labels). This assignment of discrete validity area and language is also part of the generation variant.

For Reports Without Reference to a Specification

After assigning the generation variant, the report is handled as a released report.

Process Flow

  1. You can carry out the following activities in the initial generation variant editing screens:
  1. The results of the search are displayed in the hit list. In the hit list, you can edit the generation variants and create new ones.
  1. When you create a new generation variant, you first enter the data for the generation variant header. You thereby assign a report template and a leading validity area to the generation variant (see Generation Variant Indicators).
  1. You can enter a description for the generation variant in different languages.
  1. You specify the following definitions for the specification-related data of the generation variant (see Editing Ratings and Validity Areas for Generation Variants):

If you want to define specific areas on a report in particular languages, you must enter further discrete validity areas together with the respective language. You use repeating groups of type G to define the access to discrete validity-language combinations on the report template.


For report templates without reference to a specification, the rating and the validity area have no significance.


For report templates with specification symbols, you can test a simulation of the expanded layout of the report and print it if required after you have assigned a generation variant. The report template must have the status Released or In work.


You cannot simulate reports without references to a specification, cover sheets, and acknowledgements of receipts before they have been generated to produce the final version (see also Final Report – Ready-to-Ship Report (SBE)).

When the report template is released, you can create reports and, using the report management functions, release them for shipping.

See also:

Document Template Editing

Report Editing

Report Shipping



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