Index Entries
Definition
Index entries are maintained by documentation developers in the
Knowledge Warehouse (KW) in order to help users find information more easily by means of an index.
Use
Index entries created from the Knowledge Warehouse are now stored in SAPterm and can be changed there as well.
Index entries can only be created in info object maintenance in the Knowledge Warehouse. For more information, see
Creating Index Entries in the Terminology Database.You can, however, change index entries in SAPterm by selecting an index entry from the
results list and choosing Maintain entry.The maintenance screen for index entries is different than the maintenance screen for term entries and supports selected activities only, such as definition of valid and invalid synonyms. Other maintenance functions, such as creating glossary entries, are not possible for an index entry.
Structure
The index entry format in the results list differs from that of terminology entries.
"company code, create" highlighted in gray is an index entry consisting of a main entry (company code) and a subentry (create) and will appear in the KW index search tool as follows:
company code
create
Index subentries is a new category of additional information which can be selected or deselected under Further entries in the
user settings for displayIntegration
All searches started from the SAPterm initial screen will display term entries only in the results list by default. You can define whether you want to display index entries in the results list in your
user settings. The detailed search screen offers radio buttons that allow you to filter the search for term entries, index entries, or both.Index entries that appear in the SAPterm results list are highlighted in gray and marked with an icon (
) to distinguish them from terminology entries. The initial link to the source information is automatically created with the index entry in the Knowledge Warehouse and cannot be maintained manually. To find out the info objects, in which a specific index entry is used, select the index entry in the results list and choose Where-used list. The system displays a list of KW info objects where it is registered as an index entry. This is especially useful for translators who require specific context information in order to translate an index entry.
Term entries may serve simultaneously as index entries but are not highlighted differently. To determine whether a term entry also serves as an index entry, select the term entry in the results list and select Where-used list to see a list of KW info objects where it is registered as an index entry. If you decide you wish to make an index entry a term entry, you have to enter it separately as a term and maintain the relevant information, then arrange for so that the single term entry serves both roles. This means you need to reset the links to the KW info objects from the old index entry to the new term/index entry, then delete the old index entry.
See also:
Translating Index Entries