Entering content frameProcess documentation Approve and Activate Adjustments Locate the document in its SAP Library structure

Purpose

The following is a possible process for approving and activating adjustments, for example, salary increases, bonuses, using workflow.

Process Flow

  1. The department head runs the compensation administration process for the employees for which he/she is responsible and awards them adjustments.
    The adjustments have the status planned.
  2. The department head is happy with the adjustments and submits them to his/her manager.
    The adjustments have the status submitted, this action starts a workflow.

    3. In technical terms, changing the status to submitted, triggers the created event for object BUS7022 and the workflow template 1000083 is started. The system uses the organizational plan to determine who is the manager of the department head.

  3. The manager receives a work item in his/her integrated inbox and can either approve or reject the adjustment proposals.
  4. If the manager approves the adjustments, then the system changes the status of the adjustments to approved.

    5. Note

    At this point of the workflow, you can add an additional approval step, so that the manager's manager has to approve the adjustments before they can be activated.

  5. If the manager has approved the adjustment proposals, the personnel administrator assigned to these employees can now activate the adjustments and the workflow ends here. The relevant personnel administrator receives the work item.
  6. If the manager rejects the adjustments, the status is changed to planned

    7. Note

    You cannot just reject the adjustment for one employee, you have to reject all employees. The manager can create a note detailing the reasons for rejecting the adjustments at this stage.

  7. The head of department that submitted the adjustments is informed and can then decide whether to withdraw the adjustment proposal or to rework the adjustments and resubmit them.

    8. If the head of department decides to withdraw his/her proposal, then the workflow ends and the adjustments remain in the status planned.

    If the head of department decides to cancel, the work item remains in his/her integrated inbox to be resubmitted.

  8. The head of department decides, however, to rework the adjustments in accordance with the manager's suggestions and resubmits them.
  9. The manager receives a work item in his/her inbox informing him/her that the proposals have been resubmitted and await his/her approval.
  10. The manager approves the adjustments, the system changes the status of the adjustments to approved.
  11. The adjustments can now be activated
  12. The workflow ends here.

Result

The adjustments are approved and activated. The system creates the relevant infotype records for the employees.

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