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Purpose

In the Implementation Guide (IMG) of Consolidation, section Preparations in the Consolidation System, tools are available with which you can set up the group chart of accounts, the group’s financial statement version and the consolidation chart of accounts of Consolidation. Which of these structures you require, depends on the data transfer methods which you set in your group.

Some scenarios and how you can set the tools are suggested in this document.

In this scenario we assume that

In this scenario we assume that you set the periodic extract for the data transfer in your group.

In this scenario we assume that you set both the periodic extract and the realtime update for the data transfer in your group and possibly also the rollup.

Prerequisites

We assume that in the consolidation system not only the consolidation chart of accounts of consolidation are set up, but also the group chart of accounts and the group’s financial statement version are set up and transferred to the transaction systems.

Process Flow

Scenario 1: Group chart of accounts is used

Activities in the Consolidation system

  1. Set up consolidation chart of accounts manually
  2. Set up group chart of accounts automatically from consolidation chart of accounts

    3. Note

    When the group chart of accounts already exists then you can set up the consolidation chart of accounts from it automatically. Though you have to rework the master data of the FS items.

  3. Transport the group chart of accounts into the transaction system
  4. When data transfer takes place for profit center consolidation, then, if necessary, assign the interval secondary cost element to the FS items.
  5. When rollup is used (for any integrated consolidation type), then export the rollup relevant Customizing settings to file, in order to transfer them to the transaction systems.

Activities in every transaction system

  1. Import group chart of accounts
  2. Assign group chart of accounts to the operational chart of accounts
  3. Assign group chart of accounts to the operational accounts manually
  4. When rollup is used, then import the rollup relevant Customizing settings of the consolidation system.

Scenario 2: Group’s financial statement version is used

Activities in the Consolidation system

  1. Set up the group’s financial statement version manually

    2. You only create the FS items in the structure and do not assign any accounts. (The assignment of accounts takes place in the transaction systems.)

  2. Set up the consolidation chart of accounts automatically from the group’s financial statement version, provided that it does not exist.
  3. Transport the group’s financial statement version into the transaction systems

Activities in every transaction system

  1. Import the group’s financial statement version
  2. Assign ranges of operational accounts to the FS items of the structure

Scenario 3: Group chart of accounts and group’s financial statement version are used

Activities in the Consolidation system

  1. Set up the group’s financial statement version manually

You have the following possibilities:
    1. You set the indicator group account number and assign the corresponding group account to the FS items in the lowest navigation group (after having executed steps 3 and 4).

      2. Explanation:

      In this case you do not assign operational accounts to the structure, but group accounts instead. Then the sender system carries forward the operational account values while generating a periodic extract, via the assigned group accounts in the FS items of the financial statement version.

    2. You only create the FS items in the structure and do not assign any accounts. (The assignment of accounts takes place in the transaction systems.)
  1. Set up the consolidation chart of accounts automatically from the group’s financial statement version, provided that it does not exist.
  2. Set up group chart of accounts automatically from cons chart of accounts
  3. Transport the group’s financial statement version and group chart of accounts into the transaction systems
  4. When data transfer takes place for profit center consolidation, then, if necessary, assign the interval secondary cost element to the FS items.
  5. When rollup is used (for any integrated consolidation type), then export the rollup relevant Customizing settings to file, in order to transfer them to the transaction systems.

Activities in every transaction system

  1. Import the group’s financial statement version and group chart of accounts
  2. If you have chosen case 1.b in the consolidation system, then assign operational account intervals to the FS items of the group’s financial statement version
  3. Assign group chart of accounts to the operational chart of accounts
  4. Assign group chart of accounts to the operational accounts:
    1. When you have assigned the group’s financial statement version operational account intervals (see step 2), then automatically assign the group accounts to the operational accounts with the help of this structure.
    2. Otherwise assign the group chart of accounts to the operational accounts manually
  1. When rollup is used, then import the rollup relevant Customizing settings of the consolidation system.

Result

After these activities you have created the link between the operational accounts and the FS items of Consolidation.

 

 

 

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