Entering content frameProcedure documentation Reloading Archive Files - Check Data (FI) Locate the document in its SAP Library structure

Prerequisites

Before reloading check data, you must ensure that the appropriate archive files are on the local drive so that the program can access them.

In check lot management, you can view information on the archiving of a check lot. To display this information, proceed as follows: From the Implementation Guide (IMG) for Financial Accounting choose Accounts Receivable and Accounts Payable ® Business Transactions ® Outgoing Payments ® Automatic Outgoing Payments ® Payment Media ® Check Management.

Individual check lots are indicated as Partially Archived or Archived as appropriate. A check lot is indicated as Archived if the system has written all the checks to the archive file and deleted them from the database. A check lot is indicated as Partially Archived if some checks remain in the system after the deletion program is run.

The system assigns the indicator to the check lot when checks have been deleted for the first time after an archiving session, and it updates the indicator with each additional deletion or reload.

Procedure

  1. Choose General Ledger, Accounts Receivable, Accounts Payable or Banks ® Periodic processing ® Archiving ® Checks then Goto ® Reload.

    2. The Archive Administration: Create Archive Files screen appears.

  2. Enter a variant name and choose Maintain.

    3. The selection screen for maintaining variants appears.

  3. The number of documents to be reloaded is determined using the following selection criteria:

The system only reloads check data posted by the company codes you specify.

The system only reloads check data for checks paid by the house bank you specify.

The system only reloads check data for checks paid from the accounts you specify.

The system only reloads the check data within the number range you specify.

If you set this indicator, the system selects Human Resources checks only. If it is not set, the system selects checks from Financial Accounting only.
  1. Enter the appropriate selection criteria and, if necessary, activate the following fields:

If you start the reload program in test mode, the system only simulates the reload run. The system does not change data in the database or in the archive.

The detail log records information on each reloaded object. For more information, see Logs (FI).
  1. Choose Back.

    2. The system asks you whether you want to save your values. To save your data choose Yes.

    The ABAP: Save Attributes of Variant screen appears, and you enter a description of your variant in the Description field.

  2. Save the variant by choosing Save. To return to the Archive Administration: Reload Archive Files screen choose Back.
  3. Make the following settings:
  1. Once you have entered your selection criteria and have set the archive selection, start date, and spool parameters, choose Execute.

To display the status of the jobs you created, choose Goto ® Job Overview.

For more information on maintaining variants, see the SAP Library under Getting Started.

 

 

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