The system can automatically create an inspection lot when a goods receipt is posted in the system. A goods receipt can be posted internally (for example, from production to the warehouse) or from an external source (for example, from a vendor). When the goods are received, they can be posted to one of several destinations:

• Goods-receipt blocked stock (GR blocked stock)
• Warehouse (for example, to inspection stock, blocked stock or unrestricted-use stock)
• Consumption (for example, to an account assignment object such as a cost center or order)

If a goods receipt is posted to:

• Warehouse stock, the system creates an inspection lot that is stock relevant

• Consumption, the system creates an inspection lot that is not stock relevant
• Goods-receipt blocked stock, the system creates an inspection lot that is stock relevant

The system creates an inspection lot automatically for a goods receipt if the following conditions have been met:

• In Customizing for Inspection Lot Creation (Inspection for a Goods Movement) QM is active for the movement type.

• QM is active for the delivered material. This means that in the inspection settings of the material master:

• If the goods are delivered from an external vendor, the vendor must be released. If the vendor is blocked, you can release the vendor for this particular goods receipt in the quality information record.
• If you already performed a source inspection at the vendor site, the system can still create an inspection lot when goods are received from this vendor. For this to occur, an additional inspection for this material/vendor combination must be specified in the quality info record.

2. If the inspector will record results for inspection characteristics (controlled by the inspection settings in the material master), the system assigns an inspection specification (for example, a task list or material specification) to the inspection lot. If the system cannot find a specification or if more than one inspection specification is assigned to the material, you must assign a specification to the inspection lot manually.
3. If dynamic modification criteria are defined for the inspection lot origin or task list usage, the system checks the existing quality level for the material (and the other criteria, if applicable):

• If a quality level is not available, the system creates one.
• If the dynamic modification rule specifies that the quality level must be updated when the usage decision is made, the system does not update the quality level now.
• If the dynamic modification rule specifies that the quality level must be updated when an inspection lot is created, the system updates the quality level now.

4. The system calculates the sample size.

5. If you are going to inspect the goods in the inspection lot using an inspection specification:

• The system can print out the inspection instruction and/or sample-drawing instruction automatically when the inspection lot is created

• You can print out the inspection instruction and/or sample-drawing instruction manually when you call up the inspection lot in the change mode

You can use the information in the inspection instruction and sample-drawing instruction as a guide to:

• Draw and prepare the samples at the work centers specified in each operation
• Inspect the samples and record characteristic results and/or defects

When you have finished recording inspection results and/or defects, you can complete the inspection.