Product cost collectors that you no longer need can be deleted or archived in a reorganization run. The deletion indicator must be selected for the product cost collectors that you want to include in a reorganization run.
Product cost collectors are linked to other objects such as manufacturing orders, production versions, or run schedule headers. Before product cost collectors can be reorganized, certain conditions must be fulfilled that affect both the product cost collectors themselves as well as the assigned orders or production versions.
In releases before 4.6A, repetitive manufacturing is based on run schedule headers. From release 4.6A onwards, repetitive manufacturing is based on production versions.
For the sake of simplicity, manufacturing orders, run schedule headers, and production versions are all called logistical objects in this section.
Setting the deletion flag (status DLFL) improves system performance during period-end closing in Cost Object Controlling because product cost collectors with the status DLFL are not included in the period-end closing process.
A product cost collector can only be flagged for deletion under the following conditions:
You ensure that this is the case by locking the last period in which a confirmation or goods movement on a logistical object took place, as well as all periods preceding this period, against WIP calculation and variance calculation. This has the following consequences:
It is not possible to calculate variances in a test run nor in an update run for periods for which the period lock is set.
This is important because the information on the operation quantities and scrap quantities confirmed during the period is stored in files that belong to the logistical objects. If the logistical objects were deleted, this quantity information would be lost. This quantity information is, however, needed in the period-end closing process of Product Cost by Period to calculate data such as work in process or scrap variances. If the quantity information were deleted, this would result in inconsistent data. In addition, it is still possible to update scrap to manufacturing orders that have the status DLFL.
This means that the product cost collector must have been completely settled.
To make sure that the product cost collector is completely settled, go into Customizing for the Product Cost by Period component under Product Cost Collectors ® Check Order Types for Product Cost Collectors and specify a settlement profile in which you have defined that the product cost collector must be settled.
You can define the settlement profile in Customizing for Product Cost by Period under Period-End Closing ® Settlement ® Create Settlement Profile.
The deletion indicator can only be selected if the deletion flag was set and the required residence time has been reached. The residence time is defined in the order type. To define the residence time for product cost collectors, go into Customizing for Product Cost by Period under Product Cost Collectors ® Check Order Types for Product Cost Collectors. To define the residence time between the time that the deletion flag is set and the time that the deletion indicator is selected, make an entry in the field Residence time 1.
A reorganization run can only be performed if the required residence time between the time the deletion indicator was selected and the time of the reorganization run has been reached. To define the residence time between the time that the deletion flag is set and the time that the deletion indicator is selected, make an entry in the field Residence time 2.
The reorganization process is described in the following.
The deletion flag for the product cost collector can only be set under the following conditions:
When you flag a product cost collector for deletion, it receives the status DLFL (deletion flag).
When you select the deletion indicator for a product cost collector, it receives the status DLT (deleted).
You can deselect the deletion flag if follow-up costs must be charged to the object, for example. A prerequisite is that no new product cost collector has been created for the same production process in the meantime. If a new product cost collector has been created for the production process in the meantime, the deletion flag cannot be deselected. Once a deletion indicator has been selected, it cannot be deselected. Therefore, observe the following recommendations regarding the deletion indicator:
As long as the accounting period is not yet closed, data (such as from results analysis) can still be transferred to Financial Accounting (FI). Results analysis data can be calculated for a period as long as the cutoff period for that period has not been set.
Product cost collectors that have a deletion flag are not included in the period-end closing activities. This improves performance during period-end closing.
The Product Cost Controlling Information System shows the data of product cost collectors that have a deletion flag and a deletion indicator.
See also:Changing the Cutoff Period