You can use this ALE business process to transfer travel expenses results from an R/3 Travel Management System to a separate R/3 Accounting System. The transferred results are then posted in Financial Accounting and Controlling.

• The Travel Management System searches the Accounting System for the required G/L accounts and the personal vendor accounts.
• The system calculates input tax in Accounting.
• The Travel Management System triggers the validation of CO objects in the Accounting System.

2. The system creates trip transfer documents in Travel Management.
3. If you want to test the posting run first, the trip transfer documents are transferred from the Travel Management System to the Accounting System and posted there on a test basis. If errors occur, they can be corrected.
4. If you want to post the run, the system checks the posting run again. If it identifies the posting run as without errors, it transfers the trip transfer documents to the FI/CO interface. Accounting creates the necessary posting documents from the data.

To sum up, the system has

• Collected the settlement results as trip transfer documents in a posting run
• Checked the posting run to see if all addressed accounts and account assignment objects may be posted to
• Transferred the data to Accounting for further processing

At the same time

• The trips included in the posting run cannot be changed until the posting run is complete
• Trip status is reset to settled if the corresponding posting run is rejected
• You can trace your way back from the posting document via the trip transfer document to the trips contained in the posting document
• The correct FI intercompany clearing accounts are used for cross-company code postings, but only with a taxable entity
• Posting in different currencies is possible
• Accounting documents can be created per trip, employee, CO object and company code

For more information see the SAP Library under Travel Management (FI-TV) ® Travel Expenses ® Transfer to Accounting ® Posting Run Management.