Maintaining Master Data (Collective Processing) 

Use

Collective processing allows you to change a large quantity of profit center master data without having to access master data maintenance for each single profit center.

Profit centers can only be created in Individual Processing.

For specific information about collective processing of company code assignments, see Displaying/Changing Company Code Assignment (Collective Processing).

Procedure

The system displays a selection screen, where you can determine which profit centers you wish to maintain the master data for. By clicking on  you can expand or reduce the selection criteria. For example, you might only want to change the profit centers for a certain department.

 

To save a variant, click  on the selection screen.

When making repeated changes of the same type, you can then retrieve this variant by clicking on Get variant.

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The system displays two tab pages, each of which has a list of all the profit centers you selected. In the list header, you can see the master data fields that you want to change.

You can expand or reduce these by clicking on .

The two tab pages refer to various tables in the system. You carry out the required changes on the tab page containing the field that you want to change. To find out which fields the two tab pages contain, click the  icon.

In the header of the list, enter the values which you want to assign to the field in question. Mark the profit centers for which this particular change is to take effect.

There are two additional functions available for editing the values:

-         You can enter a value directly in a row.

-         You can only change a field if it has a certain current value.

To do so, choose  Restrictions and enter the new value in the first row and the value you want to replace in the second row.

-         You can display previously entered values

Provided that you have not left the translation after changing the values, you can choose previously entered values by choosing  Choose Old Values. To display database changes (for example, changes made to the database by other users since you last changed it yourself), choose .

1.       Now choose .

Repeat steps 3 and 4 until all required changes have been entered in the list.

2.       Finally, save your entries by clicking on .

The changes are now made in the master record for all selected profit centers. Before saving, make sure that you have selected all the profit centers that you wish to process and that you have not inadvertently selected any profit centers that you do not wish to process.

Result

The system now creates a log. This allows you to determine whether or not the system has carried out the required changes. If this is not the case, an error message is displayed.

By clicking Object or Object in the log, you can go to individual processing.

With regard to collective processing of profit center master data, note the following:

The hierarchy area can only be changed for more than one profit center in collective processing if all of these profit centers have the same period of validity.

If you change the Valid from field, a new period of validity is generated. For more information about the rules for time-dependency, see Customizing for Profit Center Accounting, under Master Data ® Profit Center ® Specify Time-Based Fields for Profit Centers.

Example:

Original period of validity:      01.01.1998 - 31.12.2002

Valid from changed to                01.01.1999

New periods of validity:               01.01.1998 - 31.05.1999

01.06.1999 - 31.12.2002

Changes to the period of validity are not displayed until you call up the transaction again.

For further information, see the SAP library, under CA-Cross-Application Mass Maintenance.