You can set parameters to determine the data output by the report.

There are a number of ways to start the report:

1. Enter one or more business event groups. The system finds all of the business events belonging to the specified group(s) and displays the material requirements.
2. Enter one or more business event types. The system finds all of the business events belonging to the specified type(s) and their material requirements.
3. Enter one or more business events.

You can specify any period for which you want to determine material requirements. The report only includes business events whose start date lies within the selection period.

Standard selection screen (only pre-report RHXMARP0)

If you select this indicator and choose , the report branches to the more detailed selection screen of the main report RHMARP00 before it is executed.

The report's list screen can contain the following information, depending on your layout specifications:

• Business event name
• Controlling area
• Cost center
• Start and end date of the business event
• Capacity of the business event (minimum, optimum, maximum)
• Bookings
• Material name
• Material number
• Requirement per business event
• Requirement per attendee
• Total requirements (requirements per attendee are multiplied by the number of attendees booked)
• Status of the reservation
• Reference document number for the material reservation (when it has been executed)
• Reference document number for the material order (when it has been executed)

You can specify what data you want output in the list under :

When you choose this function, a dialog box appears with the columns that are hidden on the list screen in the right table, and the columns that are displayed in the left table.

By marking columns and moving the arrows, you can determine what columns are displayed. You can display your changes by choosing .

To save the layout, choose . You can call this layout as required by choosing .

On the list screen, you can trigger a material reservation or a purchase requisition for the materials displayed by choosing Reserve Material.

The following process flow takes place:

1. When you choose Reserve Material, a dialog box appears in which you can decide whether the required amount should be derived from the number of attendees booked or the optimum number capacity of the business event.

2. When you trigger the material order, an availability check is carrid out for the material to see if it is in stock. Depending on availability, a material reservation and/or a purchase requisition is generated. These are further processed in Materials Management.

3. When the order transaction has been completed, you select the reference number on the Material Requirements per Business Event screen to update the requisition or reservation. If you are using distributed systems, it may be necessary to monitor the transaction via ALE Monitoring. If relevant information is missing for the material order, such as organizational data, purchasing data, plant data and so on, an error dialog is generated. You must follow the instructions in the dialog.

4. If the reservation or purchase requisition runs without errors, you can double-click the reference number to display the original reservation document in Materials Management or the original purchase requisition document in Purchasing.