Progress Value Determination and Display of Exception Messages (SAP Library

Progress Value Determination and Display of Exception Messages

Use

The difference between the desired and actual progress of an order is shown in the order progress report. The following functions are used for this:

The ability to recognize deviations is based on progress value determination. You must activate progress value determination for production orders in Customizing (see Prerequisites - Progress Value Determination). The progress values for all elements, except production orders, are determined dynamically by the System while the report is being structured.
In the order progress report, a number of deviations (for example, schedule deviations) are regarded as exceptions (see Features - Exceptions).
It is possible that not every exception is to be displayed as an exception message in the order progress report. Therefore, you can define in Customizing from when (size of deviation) an exception leads to the display of exception messages (for example, length of the schedule delay).
The progress or delay of each procurement element is displayed individually. As well as date deviations, quantity deviations are also examined. If, for instance, a production order can be finished on or before the planned date, but the confirmed yield is smaller than the planned yield, this constitutes an exception.

Prerequisites

Progress Value Determination

All progress values are determined dynamically.

You no longer need report PPORPCRE for progress value determination for production orders. The Progress Values indicator in the order type-dependent parameters (Customizing for Shop Floor Control under Master Data ® Order ® Order Type-Dependent Parameters) is also no longer needed as it not taken into account anymore.

Displaying Exception Messages

Exceptions do not necessarily lead to exception messages being displayed. For this to happen, the following prerequisites have to be met:

The variations, which have been determined, have to be larger than the value entered in the overall profile:

Difference in operation quantity (percentage, positive/negative variation)
Actual delay (time)
Expected delay (time)

The fields that represent the exceptions must be selected in the profile for displayed fields:

Target quantity, Receipt/requirement, Quantity variation (displayed by symbol)
Expected delay + unit, actual delay + unit (displayed by and symbols)

Features

Displaying Exception Messages

Exception messages warn you that the procurement situation for certain elements can lead to problems (either due to dates or quantities). The variations between planned and actual values that cause exceptions for elements are represented in the report by the following icons:

actual delay too long

expected delay too long

Deficit quantity too large

Exception exists for the element

Missing Part

Elements assigned to an order

Exceptions

The following exceptions are examined in the order progress report:

Production order dates

If the actual delay exceeds the value limit defined in the profile, a yellow traffic light appears.

The actual delay is determined from the maximum of the actual operation delay and actual order delay. This is calculated dynamically.

The actual operation delay is calculated from the difference of the confirmed operation end and the planned operation end of the last operation in the production order that was finally confirmed.

The actual order delay is calculated from the difference of the current date and the scheduled order finish.

If the expected delay exceeds the value limit defined in the profile, a red traffic light appears.

The expected delay specifies how much the order finish date will be shifted due to the actual delay. It is calculated as follows:
expected delay = actual delay – float after production

This is illustrated in the graphic below.

This graphic is explained in the accompanying text

The second graphic is an example of an actual delay leading to an expected delay in the order.

This graphic is explained in the accompanying text

Production order quantity

To keep track of the order quantity, the difference between the planned yield and the yield of the last operation that has been confirmed is calculated. If this difference, expressed as a percentage of the overall quantity, is larger than the value entered in the overall profile, a bell appears.

Planned order

If the basic start date of a planned order is in the past, a yellow traffic light appears.

If the basic finish date of a planned order is in the past, a red traffic light appears.

Purchase requisition

If the release date of a purchase requisition is in the past, a yellow traffic light appears.

If the desired delivery date of a purchase requisition is in the past, a red traffic light appears.

Purchase order

If the latest confirmed date of a delivery schedule is after the desired delivery date, a yellow traffic light appears.

If the desired delivery date is in the past, a red traffic light appears.

Sales order item

If the desired delivery date of the earliest, delivery-relevant desired delivery schedule is in the past, a red traffic light appears.