Entering content frameProcedure documentation Archiving Material Cost Estimates Locate the document in its SAP Library structure

Prerequisites

You are in the initial screen for the archiving of material cost estimates. You access this screen by choosing Accounting ® Controlling ® Product Cost Controlling ® Product Cost Planning ® Environment ® Archiving ® Material Cost Estimate.

Caution

To ensure consistency of your data, there must not be any link to the material master. The material cost estimate to be archived, therefore, must not be either marked or the one currently released. You can control the remaining check criterial when you define the variant.

Since you can only archive cost estimates whose Valid from date is in the past, archiving can be carried out at any time during the year.

Procedure

Creating Archive Files

  1. Choose This graphic is explained in the accompanying text Archive.
  2. Enter an existing variant or create a new one.

The variant enables you to select the cost estimates to be archived.

    1. If you want to use an existing variant, enter it in the Variant field. To check the settings of the variant, choose This graphic is explained in the accompanying text Maintain.
    2. To create a new variant, leave the Variant field blank and choose This graphic is explained in the accompanying text Maintain.

Enter a name for the variant and choose This graphic is explained in the accompanying text Create. Enter the criteria to restrict the selection to those cost estimates to be archived, as follows:

Choose This graphic is explained in the accompanying textEnter. Enter a short text in the Description field.

If the variant is only to be processed in the background, set the Only for background processing flag.
    1. Choose This graphic is explained in the accompanying text and then This graphic is explained in the accompanying text.
  1. To define the start of the archiving session, choose This graphic is explained in the accompanying text Start date.

You can, for example, define that the archiving session is to be executed:

For more information, refer to Structure link Maintenance of the Start Date and Spool Parameters and Structure link Maintaining the Start Date.
  1. To define the background print parameters, choose This graphic is explained in the accompanying text Spool params.

    2. For more information, refer to Structure link Maintenance of the Start Date and Spool Parameters and Structure link Maintaining the Spool Parameters.

  2. Choose This graphic is explained in the accompanying text.
  3. Choose Job overview.

In this case the job names are:

For further information, see Structure link Creating Archive Files.

To Delete an Archive

  1. Choose This graphic is explained in the accompanying text Delete.

The screen Archive Management: Execute Deletion Program appears.

  1. Enter the required data:
    1. This graphic is explained in the accompanying text Archive selection ( Structure link The Archive Selection)
    2. This graphic is explained in the accompanying text Start date ( Structure link Maintaining the Start Date)
    3. This graphic is explained in the accompanying text Spool parameters ( Structure link Maintaining the Spool Parameters)
  1. If you only want to simulate the deletion of the costing data, select the Test run indicator.
  2. Choose This graphic is explained in the accompanying text.

For more information, see Structure link Deleting Archived Data from the Database.

To Reload an Archive

  1. Choose This graphic is explained in the accompanying text Reload.
  2. Enter an existing variant in the Variant field, or create a new one.

You use the variant to select the cost estimates that you want to reload.
    1. To create your own variant, choose This graphic is explained in the accompanying text Maintain.
    2. Enter a description for the variant and choose This graphic is explained in the accompanying text Create.
    3. You can also restrict selection to just the cost estimates that you want to reload by entering the necessary criteria.
    4. To save the variant, choose This graphic is explained in the accompanying text.
  1. To select the required archive, choose This graphic is explained in the accompanying text Archive selection.
  2. To define the start of the archiving session, choose This graphic is explained in the accompanying text Start date.
  3. To define the background print parameters, choose This graphic is explained in the accompanying text Spool params.
  4. Choose This graphic is explained in the accompanying text.
  5. Choose Job overview.

In this case, the job name is ARCHIVE_CO_COPC_REL.

For more information, see:

To Display Material Cost Estimates from the Archive

  1. Choose This graphic is explained in the accompanying text Analyze.

    2. The screen Archive Management: Execute Analysis Program appears.

  2. Choose This graphic is explained in the accompanying text.

    3. The screen Archiving: Display Multiple Cost Estimates in Archive appears.

  3. In the group box Selection criteria for cost estimates to be displayed, restrict the cost estimates by entering the appropriate selection criteria (such as the company code, plant, material number, and costing variant).
  4. Choose This graphic is explained in the accompanying text.

    5. The screen Archive Management: Choose Files to Read appears, listing the archiving sessions for the archiving object material cost estimate (CO_COPC) containing the required data.

  5. Select an archiving session and choose This graphic is explained in the accompanying text.

The material cost estimates are displayed. For more information, see Structure link Analyzing the Results.

For more information, see Structure link Accessing Archived Data.

To Construct or Remove an Index

Choose This graphic is explained in the accompanying text Index.

The dialog box Construct/remove index appears.
    1. To construct an index, choose This graphic is explained in the accompanying text Construct index. For more information, see Structure link Creating Indexes.
    2. To remove an index, choose This graphic is explained in the accompanying text Remove index. For more information, see Structure link Removing Indexes.

To Manage an Archive

Choose This graphic is explained in the accompanying text Management.

The screen Archive Management: Overview of Archiving Runs appears.

This lists all archiving runs for archiving object CO_COPC.

If you require further information, see Structure link Call Archive Session Management.

Leaving content frame