Executing Archive Reports (FI-SL) (SAP Library

Executing Archive Reports (FI-SL)

Note

The options you have for evaluating archived data are described in the read information. You can call up this information from the archive administration (transaction SARA). Choose Read, and then Goto ® Info.

Accounts archived before a local currency changeover are displayed in the original currency. A translation is not carried out in the background.

Procedure

Choose Accounting ® Financial Accounting ® Special Purpose Ledger ® Periodic Processing ® Archiving then Read.

This takes you to the Archive Administration: Execute Read Program screen.

To run the archive report online choose Dialog in the Totals and line items in FI-SL area. To run the archive report in the background, however, choose Batch here.

Note

If you have selected a large number of archive files and execute the archive report online, the system could cancel processing with a runtime error because it has to select a very large number of data records. We therefore recommend that you restrict the selection criteria you enter.

If you execute the archive reports in the background, you cannot drill down from the totals data to the line items.

Select the read program or report group that you want to execute.

The read programs and report groups displayed here are those that you generated and/or defined in Customizing for Special Purpose Ledger. For more information on this topic, see Application Customizing (FI-SL).

If you are executing the report online (Dialog):

Choose Execute.

On the following screen, enter the data source information and selection criteria for the report.

Choose Select Data Sources to define whether you want to analyze archived data and/or database data.

To analyze data stored in the database, choose Use Database.

To analyze data stored in archive files, select Use Archives and choose the archive files from which you want to read data.

If you choose Choose Archive, you can select specific archive files from which you want to read data.
If you choose All Archives (On/Off), you can select all archive files that exist for the archiving object displayed in the Object field.

To save the data source entries, choose Continue.
Enter the selection criteria and key figures for the report execution, as required.
To execute the report online, choose Execute.

Note

You can save your entries as a variant by choosing Goto ® Variants ® Save as Variant.

If you are executing the report in the background (Batch):

Enter a variant name and choose Maintain.

The Maintain Variant: Report <Report Name>, Variant <Variant Name> screen appears.

Enter the data source information and selection criteria for the report execution.

For more information about the data you enter, see step four.

Enter a variant description and then save your variant.
To return to the Archive Administration: Execute Read Program screen, choose Back.
Enter the start date for the report execution and the spool parameters and save your entries.

You return to the previous screen.

To run the archive report in the background choose Execute.