Variant Settings for Archiving (FI-SL) (SAP Library

Variant Settings for Archiving (FI-SL)

Use

When you schedule a write program, you have to enter an existing variant or create a new one. The variant contains the selection criteria for the Special Purpose Ledger totals and/or line item records that you want to archive.

Features

When you create the archiving variant, you define whether you want to archive line item records only or totals records. The default archiving type is line items. You can change this default setting by choosing Archiving type.

You can use the following groups of input fields:

Object Parameters
Restrictions
Processing Options

The input fields contained in these groups depends on the type of archiving that you have selected.

Object Parameters

The object parameters for the totals records and line items that you want to archive are the ledger, company code, company, account, and FI-SL document number.

You only need to enter document selection criteria if you want to archive line items. You cannot enter document selection criteria for archiving totals records.

Restrictions

In this group, enter the fiscal year, period, record type, and version to be archived. The Period field only appears when you archive line items.

Note

The period field is only used for archiving actual line items. You cannot enter periods if you are archiving plan line items (that is, when you use record type 1 (plan records) or 3 (plan allocation records)). If you do so, the system displays an error message.

When you archive actual and plan line items, the period restrictions are only taken into account for actual line items. The plan line items are archived for the complete year.

Processing Options

Select Test Run if you want to start the archiving program in test mode for the selection criteria you enter. In test mode, the system reads the data, but does not create an archive file. The system displays the number of records that were read during the test run.

Choose Archive if you want to start the write program and create an archive file for the selection criteria you enter. No data records are deleted from the database.

Select Archive with Deletion if you want to start the write program and create an archive file for the selection criteria you enter. The data is deleted from the database.

The deletion program is started with a variant. You can define the variant by choosing Goto ® Customizing on the Archive Management: Create Archive Files screen. It is important that you enter the correct variant for the production run.

Definition of Line Item Data Objects

When you archive line items, settings for defining the line item data objects appear within the Object Parameters group. You have to define how the system is to sort the line items for archiving:

If the line items are to be written to the archive sorted by account assignment characteristics (account, fiscal year, ledger, company code, company, ...), choose Archiving by Account.

Select Archiving by Document if you want the system to archive the line items that meet the selection criteria sorted by document number. The system sorts and archives the records by table, ledger, and document number.

Note

The definition of the line item data objects is decisive for the performance of subsequent read accesses to archived data.

You can enter either individual values or value intervals as selection criteria.

The system only archives data records that meet the selection criteria you enter in the variant.