Entering content frameProcedure documentation Creating Archive Files - Transaction Figures (FI) Locate the document in its SAP Library structure

Prerequisites

Note

You can archive transaction figures during the normal course of business. Note that until the deletion process is finished, you cannot open periods for the company codes selected in the fiscal years being archived.

Procedure

  1. Choose General Ledger, Accounts Receivable, or Accounts Payable ® Periodic processing ® Archiving ® Transaction figures then Archive.

    2. The Archive Administration: Create Archive Files screen appears.

  2. Enter a variant name and choose Maintain.
  3. Define the variant by specifying the following selection criteria:

Enter the relevant company codes here.

Enter the fiscal year up to and including which documents should be archived.

If you select any or all of these fields, then the system archives the transaction figures for these accounts. In the case of G/L accounts, planning data is also archived.

If you activate this field, the system only archives the planning transaction figures of G/L accounts. Actual data remains in the system (is not archived).
  1. Enter your selection criteria and make the following settings:

If you start the archiving program in test mode, archiving is only simulated. The system neither writes data to archive files nor deletes data from the database.

The detail log records information on each archived object. For more information, see Logs (FI).
  1. Enter an archive description.

A short text added to help identify the archiving session within archive administration.
  1. Choose Back.

    2. The system asks you whether you want to save your values. To save your data choose Yes.

    The ABAP: Save variant attributes screen appears, and you enter a description of your variant in the Description field.

  2. Save the variant by choosing Save.

    3. To return to the Archive Administration: Create Archive Files screen choose Back.

  3. Maintain the Start date and the Spool parameters for the archiving session.
  4. Once you have entered the above selection criteria, start date, and spool parameters, you can execute the archiving session by choosing Execute.

To display the status of the jobs you created, choose Goto ® Job overview.

For more information on maintaining variants, see the SAP Library under Getting Started.

 

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