You can archive transaction figures according to company code, fiscal year, and account type. Since the account type (customer, vendor and G/L) is the smallest unit of division, you cannot archive transaction figures from individual accounts or from account groups.

In order to maintain system integrity, you can archive either all or none of the accounts from a particular account group. G/L accounts can be further broken down according to whether they contain actual or planning data. You can archive planning data without the actual data, but actual data must always be archived with planning data.

Transaction figures from the current or previous fiscal year cannot be archived. Before transaction figures can be archived, every posting period in the relevant company code must be closed.

The system archives transaction figures whether or not documents exist for the fiscal year or company code in question. It therefore makes sense to archive transaction figures while certain documents (like extended down payments) are still in the system.

You must archive transaction figures before you can archive accounts. Accounts can only be deleted from the system once their transaction figures no longer exist.