HR Forms Workplace (PY-XX-FO) (SAP Library - HR Forms Workplace (PY-XX-FO))

HR Forms Workplace (PY-XX-FO)

Purpose

A form often functions as an enterprise's business card, which means it requires an attractive graphical design. The HR Forms Workplace (which will be called the Forms Workplace from now on) enables you in future to create flexible reports with an attractive layout for HR master data, personnel time data, and payroll results. It is therefore a central Human Resource tool that enables you to select data from various sources in a uniform manner, which you can then design and print. The advantages are as follows:

It is a central tool. You can use the Forms Workplace to select data from different application components.

It has a graphical interface that provides you with an overview of data to be selected. You no longer require detailed technical knowledge of table fields containing information to be printed because the Forms Workplace provides you with all the information you need in a directory.

You select and retrieve data just once at a central point within the R/3 System, irrespective of the form to be printed later.

Data is not selected with the Forms Workplace at the same time as forms are designed with SAP Smart Forms or another tool. This means you can adjust and enhance forms at any time. It also means you do not have to design forms at the same time as data selection.

The SAP Smart Forms tool, which is integrated with the Forms Workplace, enables you to create modern form designs. For example, you can use different formats (styles, fonts, font sizes, paragraph formats, character formats, lines, borders, and so on) or graphical elements (such as company logos) to design your forms.

The Forms Workplace enables you to trigger integrated form printing.

It performs detailed checks to ensure that reporting data is consistent and complete.

Recommendation

You can access information on the tools' development status and supported countries in the SAP Service Marketplace by choosing service.sap.com/hrpay ® Media Center.

At the time of writing this documentation, SAP supports international forms and forms for the German country version.

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Implementation Information

The logical database for payroll constitutes the basis on which you work with the Forms Workplace. Therefore, you must run report H99U_RGDIR_WPBP (Reconstruct Tables HRPY_RGDIR and HPPY_WPBP) to convert payroll results that were generated in a release earlier than 4.6B. SAP has already performed this task for the American and Canadian country versions as part of the upgrade to 4.6C.

SAP continually enhances and supplements the tables and fields that you can select using the Forms Workplace. Customer enhancements (such as infotypes) are possible at any time.

Scope of Functions

The Forms Workplace facilitates the following:

Standard reporting on data that can originate from different sources within Human Resources.
Standardization of the appearance of all HR forms.
Intuitive, user-friendly data selection. You enjoy the benefits of structured data access (payroll results, for example) because the Forms Workplace uses the advantages of the logical database for Payroll.
Changes to the layout without changes to data selection because data selection and form design do not occur at the same time. This means you can change the layout without any technical knowledge.

Integration

The Forms Workplace is efficiently integrated with the workflow and error handling of the payroll process. You can integrate the print report for HR forms with the payroll process, just like a normal report, using the HR Process Workbench.

This graphic is explained in the accompanying text