Displaying Utilizations (SAP Library

Displaying Utilizations

Use

The two reports Selection Using All Characteristics and Selection Using Direct Characteristics enable you to monitor existing limits and their utilizations.

Procedure

Choose ...® Information System ® Reporting ® Utilizations ® Overview: Selection Using all Characteristics or Selection Using Direct Characteristics.

Note

The selection using all characteristics also contains derived characteristics and free (customer-defined) characteristics.

The system displays the screen Overview of Utilizations - Selection Using all/Direct Characteristics in which you can enter the following selections:

General access options	(Applies for both reports)
Limit type
Limit currency	Here you specify that limits in a particular currency only are to be displayed.
Determination procedure

Selection of utilizations	(Applies for both reports)
Status of limit utilization	Utilizations are calculated in end-of-day processing and updated online depending on the settings you have made in Customizing. Utilizations contain a relevant determination status, which you can specify here.
Validity date	The validity date specifies when a limit utilization is valid.
Determination date	The determination date is the date on which the limit utilization determination was started. Note that the determination date can be different from the validity date. You can also set the indicator per limit type for the latest determination of the limit utilizations. In this case, the determination date set is overridden. Utilizations with a determination date in the future are not displayed.

Selection of limits for the report Selection Using all Limit Characteristics	You can restrict the selection by specifying the characteristic values of all limit characteristics. The system does not determine derived characteristics. You must therefore enter all the required restrictions.
Selection of limits Limits without utilizations Limits valid from	If you set this indicator and enter a date, the system also displays limits that have not been utilized and that have not yet expired.
Display filter	You can select a predefined display filter.
Direct characteristics	Company code, business partner, limit product group, portfolio, trader, currency as limit characteristic, monitoring unit, and, if you have activated the country risk functions, the internal organizational unit and country for country risk are also available.
Derived characteristics	Country, industry, rating from the business partner, and, if you have activated the country risk functions, the country rating from the country for country risk are also available.
Free characteristics	Free characteristics 01 - 15
Generated characteristics	Free characteristics that were generated from the active analysis structure in the Market Risk component and transferred to Limit Management.

Selection of limits for the report Selection Using Direct Limit Characteristics	When you enter direct characteristics, the system automatically determines, for the specified date, derived characteristics, free characteristics and any affiliated business partners, based on the direct characteristics you entered. It then displays all the relevant limits.
Display filter	You can select a predefined display filter.
Limit characteristics	Direct characteristics: Company code, business partner, limit product group, portfolio, trader, currency as limit characteristic, monitoring unit, and, if you have activated the country risk functions, the internal organizational unit and country for country risk are also available. Generated characteristics: Free characteristics that were generated from the active analysis structure in the Market Risk component and transferred to Limit Management.
Derived characteristics for	This field specifies for which validity date the system is to determine the derived limit characteristics. If you do not enter a date, the determination is carried out for all validity dates of the corresponding limit utilizations that the system finds.
Selection of limits Limits without utilizations Limits valid from	If you set this indicator and enter a date, the system also displays limits that have not been utilized and that have not yet expired.

Output control	(Applies for both reports)
Display currency	The system converts amounts to the display currency that would otherwise be shown in the limit currency.
Rounding factor	You choose the rounding factor if you want the system to display all amounts in thousands, for example.
Warning when limit exceeded	Sets the traffic light to red if an internal limit is exceeded.
Warning when RCP exceeded	Sets the traffic light to red if the risk commitment period stored in the limit is exceeded.
Utilization only on workdays	If you set the Utilization only on workdays indicator, then the system compares the date entries with the factory calendar stored in Customizing.
Display layout	You can choose and set the layouts for totals records, single records, grouping levels 1 and 2 using the input help. Note that you can assign the layouts only to the lists for which they were created.

Exception reporting control	(Applies for both reports)
Only exceeded limits Only exceeded characteristic combinations	You can define whether the system is to display only exceeded limits or only exceeded characteristic combinations.

Note

Make use of the option for saving your selections as variants. To do this, choose Goto ® Variants ® Save as variant. You can display the saved selections again at any time by choosing Goto ® Variants ® Get or by choosing .

Run the required report with your selections by choosing the function Execute.

The system displays the screen Overview of Utilizations. In accordance with your selections, the system displays as header information the selected limit type, and as line information the validity period, the amounts of the internal and external limit, and the utilizations of these limits. A red traffic light is shown if the internal limit is exceeded. A yellow traffic light is shown if the external limit or critical limit usage is exceeded.

Note

You can branch from reporting to the maintenance screen for limits by choosing This graphic is explained in the accompanying text Maintain limit. You are able to make changes here.

Drilldown options

Grouping reporting	Grouping reporting enables you to break down totals records by any limit characteristic. Using grouping level 1, you can, for example, drill down to one or more limit for a country by business partner. By branching to the second level, you are able to view the individual transactions and their attributable amounts per determination procedure.
Grouping level 1	Grouping level 1 allows you to drill down to the single records by all limit characteristics. Select the entry you want to process and choose Grouping, level 1. Select the required limit characteristics and choose Copy. The system displays the drilldown.
Grouping level 2	Grouping level 2 allows you to drill down in the single records by single transactions with attributable amounts shown per determination procedure. Select the entry you want to process and choose Grouping, level 2. The system displays the drilldown. The second level can also be accessed directly from the totals record list.

Note

From the totals records and from the single utilizations, you are able to branch to the STC logs for transactions imported intraday.

Drilldown to	What you need to know
Business partner	Select a limit utilization and choose Partner details.
Single utilizations	Select a limit utilization and choose Individual utilizations. The system displays the single utilization records.
Calling up the STC log	Select a utilization with status 2 and choose STC log.
Customizing	Select a utilization and choose Customizing.

You have other drilldown options from the screen displaying the single records:

Drilldown to	What you need to know
Master data	Select a transaction or a position and choose -Master data. In the case of a transaction, you immediately have the underlying transaction displayed. In the case of a position on which a total of position-relevant transactions are based, the system first lists the key figures for issuer risk. Select one of the transactions or a position and then choose Goto ® Transaction details again. If you chose a position, the system displays the position object. If you chose a transaction, the system displays the transaction data.
Collateral	Select a transaction or a position and choose Collateral.
Calling up the STC log	Select a transaction or a position and choose -STC log.
Attributable amount determination	Select a transaction or a position and choose Attributable amount determination. Specify an evaluation type and choose Program ® Execute.

Result

The system displays an overview of the limit utilizations in accordance with your selections. You can display more detailed information by calling up the detailed logs.

Note

By using user exits you are able to include in the display of utilizations customer-defined fields that can be filled with your own data. This takes place in EXIT-SAPLTBLX-005 and EXIT-SAPLTBLX-006 respectively.

Caution

For the limit utilizations overview, and for the administration of the limits, customer exit EXIT_SAPLTBL_002 is included that can prevent a user displaying a particular limit or utilization. This could be required in the case of employee loans, for example. Note that when you use the drill down the system rechecks the authorization.

For example coding, refer to INCLUDE LXTBL1F02. You can find a detailed description of the SAP enhancements in the documentation on the R/3 Enhancement Concept.

Note

For more information about the preparation of lists see documentation on the list viewer.